1 00:00:01,664 --> 00:00:05,804 [Auto-generated transcript. Edits may have been applied for clarity.] I'm instructional technology coordinator, uh, here in the main library. 2 00:00:06,164 --> 00:00:10,604 Um, and with me today is my colleague Jonah Lasley, also over here. 3 00:00:10,844 --> 00:00:16,424 Um, he and I teach the Adobe, uh, workshops together, and, uh, team teach together a lot. 4 00:00:16,454 --> 00:00:22,243 He also manages the digital wall space as well. Um, and he's going to be watching the zoom chat. 5 00:00:22,244 --> 00:00:27,554 Ah, so those of you who are in zoom, if you all have questions as you go, and we also have several, uh, 6 00:00:27,554 --> 00:00:34,814 people from the Office of Accessibility and from also compliance and the Accessibility Working Group, uh, here online with us. 7 00:00:39,419 --> 00:00:48,059 Um, we're all kind of figuring this out. Uh, you know, together with the help of, um, the accessibility working group and their resources. 8 00:00:48,299 --> 00:00:54,448 And really, the goal of today's session is to orient you to the resources that Adobe 9 00:00:54,449 --> 00:01:01,049 provides to help you with creating accessible materials via the Adobe products. 10 00:01:01,049 --> 00:01:04,829 Okay. So that's kind of our little, uh, area of focus today. 11 00:01:05,039 --> 00:01:08,368 Um, Jonah and I are mainly student facing. 12 00:01:08,369 --> 00:01:15,149 Our goal is to work with the office of the provost to, uh, deploy the, um, digital literacy initiative, 13 00:01:15,389 --> 00:01:19,499 um, that provides all Auburn students with Adobe Creative Cloud across campus. 14 00:01:19,499 --> 00:01:23,639 And we also train faculty and team teach with them as well. Partner with the big yellow center. 15 00:01:23,969 --> 00:01:28,949 Um, so we do not typically create public facing documents and that sort of thing. 16 00:01:29,129 --> 00:01:33,778 So, uh, we have some basic, um, ideas and some things that will help you. 17 00:01:33,779 --> 00:01:39,178 And also Adobe has a ton of resources to assist you, um, as well. 18 00:01:39,179 --> 00:01:44,549 So our goal was to kind of curate some of these things related to Adobe Creative Cloud and accessibility. 19 00:01:44,849 --> 00:01:51,329 Um, that can help you guys, as you're moving forward to trying to meet the accessibility standards that are coming up. 20 00:01:51,449 --> 00:01:55,949 Okay, so y'all attending in person, there's a question that comes up. 21 00:01:55,949 --> 00:02:00,989 Feel free to just ask. And y'all attending online, please feel free to, uh, chime in via chat. 22 00:02:01,169 --> 00:02:07,109 And if it's something all of us need to talk about. Uh, Jonah's watching chat and he can interrupt me, bring something up, and so on. 23 00:02:07,259 --> 00:02:18,809 Sound good? All right. Okay, so I'm going to orient you to the resources that I curated by first taking you from the main library, um, a home page. 24 00:02:19,019 --> 00:02:27,239 So if you're following along on a computer, feel free to go to the main library homepage@lib.auburn.edu. 25 00:02:27,779 --> 00:02:31,213 Um, and I can also, uh, toss that into chat real quick. 26 00:02:32,063 --> 00:02:34,703 Okay, so I tossed the main library webpage in the chat. 27 00:02:34,703 --> 00:02:41,123 So from here I wanted to show you how to get to our Adobe Creative Space page where we, uh, put a lot of resources. 28 00:02:41,453 --> 00:02:48,383 So, um, uh, from the main page, there is a button that says AI and RC for the Innovation and Research Commons. 29 00:02:48,743 --> 00:02:57,563 Um, that is our area on the first floor of the library that has lots of creative, uh, things that students and also faculty and staff can use. 30 00:02:58,073 --> 00:03:01,402 And it also just bumps you down. The page is just a anchor link. 31 00:03:01,403 --> 00:03:05,603 So you can also just scroll down and find the Adobe Creative Space page. 32 00:03:05,613 --> 00:03:10,463 Okay. So just kind of wanted to kind of guide you through how to get back to these resources if you would like. 33 00:03:11,183 --> 00:03:16,433 And on the Adobe Creative Space page, we have lots of learning resources for Adobe Creative Cloud, 34 00:03:16,703 --> 00:03:21,893 but I curated a lot of resources under this tab called accessibility. 35 00:03:22,373 --> 00:03:28,612 So you can expand that list there. And there's also an anchor link to this too. 36 00:03:28,613 --> 00:03:38,393 So if you wanted if you guys wanted to share these resources with anyone else that maybe you work with colleagues, all of that feel free to do so. 37 00:03:38,603 --> 00:03:42,053 You know, this is for all of us to use and all of that good stuff. 38 00:03:43,043 --> 00:03:51,922 Um, so feel free to do that. Um, and, uh, what we are doing, uh, also here is I have curated these resources here on the web page, 39 00:03:51,923 --> 00:03:56,603 but I also have a presentation page that's a little more dynamic and has a little more content. 40 00:03:56,813 --> 00:04:01,463 So I'm going to use that. But please know you can use this to send to anyone. 41 00:04:01,673 --> 00:04:05,572 And of course this is going to be accessible because it's on a website okay. 42 00:04:05,573 --> 00:04:13,253 So this is a good resource to share. And I'm going to go through many of these resources but in a presentation format down here okay. 43 00:04:13,703 --> 00:04:17,393 So I'm going to click on that which you are welcome to join as well. 44 00:04:17,813 --> 00:04:21,653 This is an Adobe Express web page. I also have a short URL to it. 45 00:04:22,223 --> 00:04:28,973 So if you want to visit this presentation or just watch it, you know, and kind of do it with me, that's cool too. 46 00:04:29,003 --> 00:04:32,843 Whatever you're comfortable with. And they're also on the web page. 47 00:04:32,843 --> 00:04:38,213 So that way if you share the presentation, they got the web page. If you share the web page, they can also go to the presentation. 48 00:04:38,213 --> 00:04:41,513 So this has a little bit more talking points for us to go through. 49 00:04:41,873 --> 00:04:47,662 Um, and so on. And also those of you who are kind of more versed in the accessibility space, 50 00:04:47,663 --> 00:04:52,163 if you see something I miss or you want to chime in with a comment, please feel free to do that. 51 00:04:52,163 --> 00:04:55,013 This is all for us to kind of get together and, uh, 52 00:04:55,013 --> 00:04:59,513 try to address some of these issues and correct some of these things that we need to correct and so on. 53 00:05:00,083 --> 00:05:03,383 So we we especially wanted to curate these things for you, 54 00:05:03,383 --> 00:05:09,143 because all Auburn employees and students have free access to the entire Adobe Creative Cloud. 55 00:05:09,143 --> 00:05:15,112 So it's a good idea for us to explore how can we use these tools to help us be, uh, more accessible? 56 00:05:15,113 --> 00:05:21,503 So the licensing information is there at the adobe.auburn.edu page and it manages the licensing. 57 00:05:22,343 --> 00:05:27,082 Adobe has their own website on accessibility that we can kind of explore. 58 00:05:27,083 --> 00:05:30,203 Just goes over their principles about how they are transparent. 59 00:05:30,203 --> 00:05:37,252 They're also very transparent about their use of AI. So it's they're pretty consistent with their values, uh, which is really great. 60 00:05:37,253 --> 00:05:43,162 And this is, of course, an enterprise level piece of software that we have access to, which is fantastic. 61 00:05:43,163 --> 00:05:47,153 So you can explore that a little bit more. But that's from, uh, Adobe directly. 62 00:05:47,933 --> 00:05:56,273 Um, and then also they have um, free sessions, um, that they deploy from their Adobe Max conference. 63 00:05:56,543 --> 00:06:03,143 And there's actually a online session on designing for everyone, Adobe in the future of accessibility and education. 64 00:06:03,323 --> 00:06:11,933 So that's a short, um, overview of the sort of a little bit of the roadmap of what Adobe's working towards, uh, with accessibility. 65 00:06:12,233 --> 00:06:19,463 Um, so that is available for you to view if you would like. The Adobe Max is the biggest creativity conference in the world. 66 00:06:19,733 --> 00:06:23,213 Um, and we get access to some of their free online sessions. 67 00:06:23,213 --> 00:06:30,113 So that is a link to that if you would like to use that. Um, and to view it, you just log in with your Auburn username and password. 68 00:06:30,383 --> 00:06:33,473 Um, same as what you log in for Adobe and you can address that. 69 00:06:34,403 --> 00:06:40,283 So, um, I thought I would start with some of the specific apps and we can maybe try some of them too, 70 00:06:40,283 --> 00:06:44,483 and kind of explore some of the tools that are available to help us make things accessible. 71 00:06:44,633 --> 00:06:47,602 So the first one I thought we would check out is Adobe Express, 72 00:06:47,603 --> 00:06:53,693 because that's sort of the easiest app to get into to start doing some designs and that sort of thing. 73 00:06:54,173 --> 00:07:01,133 Um, they do have a lot of templates that already have accessibility in mind, like with good contrast and good fonts. 74 00:07:01,493 --> 00:07:06,322 Um, all of that. They there is an option to add automatic tags. 75 00:07:06,323 --> 00:07:12,982 So I'm going to show you that. And for PDFs. And you can also export a presentation as a PowerPoint. 76 00:07:12,983 --> 00:07:16,163 So then that way you can make it more accessible as a PowerPoint file. 77 00:07:16,493 --> 00:07:18,323 You can also caption videos. 78 00:07:18,623 --> 00:07:26,093 And then I've always uh, for each of these apps, I've linked directly to their help site, for that particular app, for Adobe's website. 79 00:07:26,513 --> 00:07:30,863 And then also I discovered this course that I think Kristen did, um, 80 00:07:30,863 --> 00:07:36,232 a free online course that's available in LinkedIn called Social Media Accessibility and Compliance. 81 00:07:36,233 --> 00:07:42,983 That is a course you can take in elevated. Um, and that way you get credit for it and all of that, and you can revisit it as needed. 82 00:07:42,983 --> 00:07:47,183 So that would be a good thing. That kind of goes along with this sort of more creative thing. 83 00:07:47,573 --> 00:07:54,503 But I thought we could go ahead and hop into Adobe Express and maybe give this a try if you would like to, or you're welcome to just watch the demo. 84 00:07:54,713 --> 00:08:03,262 Okay. So we're going to hit Adobe Express and you can sign in using your Auburn username and password if it asks you to sign in. 85 00:08:03,263 --> 00:08:07,163 I'm already signed in over here, so I can give you a second to sign in. 86 00:08:07,733 --> 00:08:14,873 Um, students have automatic access to Adobe Express if they want access to Photoshop, InDesign, illustrator. 87 00:08:14,873 --> 00:08:21,502 They do need to go to the sign up under adobe.auburn.edu and sign up for the rest of the Creative Cloud. 88 00:08:21,503 --> 00:08:25,553 It's still free to them. Uh, but for employees, you have automatic access. 89 00:08:25,893 --> 00:08:33,203 Uh, you may need to work with your IT person to get the, uh, apps installed on your managed computer, so just contact them about that. 90 00:08:33,863 --> 00:08:41,153 Um, but inside of Adobe Express, um, there's a couple of ways that Adobe helps us make, uh, things a little bit more accessible. 91 00:08:41,483 --> 00:08:45,743 Um, I'm going to basically, uh, pull a previous file. 92 00:08:45,743 --> 00:08:53,513 If you have a previous file you want to pull or if you just need to create one real quick, what we can do is say, hey, I want to create like a flier. 93 00:08:54,723 --> 00:08:59,912 And then what we can do is maybe just add like a template real quick, something like this, 94 00:08:59,913 --> 00:09:04,263 like maybe this one, a cute little template just so we have some sort of design. 95 00:09:04,563 --> 00:09:10,233 Um, what's really nice is Adobe keeps all of these things separate as far as edits, ability and that sort of thing. 96 00:09:10,443 --> 00:09:14,033 But let's say we liked this design. We named it. It was all good. 97 00:09:14,043 --> 00:09:23,463 You know, we've we've got a cool design here. Um, when we are ready to download it, notice that if we choose PDF. 98 00:09:24,473 --> 00:09:30,503 Um, the standard best for documents. You have the option to add accessibility tags here. 99 00:09:30,893 --> 00:09:34,823 Okay. This uses the same code as Acrobat. 100 00:09:35,363 --> 00:09:37,193 So that's very helpful. 101 00:09:37,823 --> 00:09:45,683 So I would still recommend if you're using this and you're doing the accessibility tags your journey is probably not over there. 102 00:09:45,713 --> 00:09:48,832 You need to then open that PDF and Acrobat. 103 00:09:48,833 --> 00:09:52,943 Run the accessibility checker and see if there's anything else you need to correct. 104 00:09:53,033 --> 00:09:56,033 Okay, it's probably going to do its best job as much as it can. 105 00:09:56,333 --> 00:10:00,113 It is, uh, from what I understand, it is a cloud based, uh, tagging. 106 00:10:00,383 --> 00:10:05,363 So it's supposed to be improved, um, from previous versions. 107 00:10:05,663 --> 00:10:11,513 Um, so that is the first thing I wanted to kind of show you in express that helps you with accessibility. 108 00:10:11,753 --> 00:10:16,933 Okay. So, um, always you're sort of trying to get to that ultimate fully accessible. 109 00:10:16,943 --> 00:10:19,072 But this from what I understand. 110 00:10:19,073 --> 00:10:29,943 Uh, Adobe says the cloud based auto tagging will get you at least 80% there, so that's pretty good, especially if you're starting from zero right now. 111 00:10:29,963 --> 00:10:35,633 Other than that, if you make any sort of design, another thing you can do is just come up with alt text, 112 00:10:35,843 --> 00:10:39,172 which is where Kristen's, um, of course would come in really handy. 113 00:10:39,173 --> 00:10:43,853 And also on the ally, the RB slash, A11Y site. 114 00:10:44,063 --> 00:10:51,773 They have great ideas about how to improve contrast, like check the fonts, do the alt text, all of those types of things. 115 00:10:51,773 --> 00:11:00,982 So if you were creating images in express anything else, you would essentially come up with the alt text for it or have copilot help you do that, 116 00:11:00,983 --> 00:11:08,543 you know, um, and all of that, and then put the alt text in whatever platform your image was ending up at, okay. 117 00:11:08,543 --> 00:11:10,223 Because you have the option to, of course, 118 00:11:10,223 --> 00:11:17,063 download this as a PNG or Jpeg and then do the alt text yourself in whatever format you were going to put it in. 119 00:11:17,303 --> 00:11:23,362 Okay, so those are two things that express, let me go back to our presentation and see what else I wanted to show you. 120 00:11:23,363 --> 00:11:33,233 Oh, presentations and express. So if we go back to the homepage, they have a, uh, rather newish feature called presentation. 121 00:11:33,803 --> 00:11:40,162 So you can make basically a PowerPoint style presentation, um, in, uh, Adobe. 122 00:11:40,163 --> 00:11:45,743 And they have some more sort of like creative templates than are available in PowerPoint, which is kind of nice. 123 00:11:46,133 --> 00:11:52,252 Um, and so we can, uh, pick any of these. So say we're doing a business pitch idea, we can click this one. 124 00:11:52,253 --> 00:11:59,573 It's already got a template for a few, uh, slides and so on with some, uh, content that we could edit and all of that. 125 00:12:00,693 --> 00:12:04,053 You could, of course, make changes to it. You've got this beautiful presentation. 126 00:12:04,053 --> 00:12:11,342 You can of course present for right with an express. But notice under the download button you have some options. 127 00:12:11,343 --> 00:12:15,573 You do still have the PDF with accessibility tags as an option. 128 00:12:15,933 --> 00:12:20,733 You do also have the PowerPoint file as an option. 129 00:12:20,943 --> 00:12:27,093 So if you wanted everything to be maintained in uh, Microsoft, that is a possibility. 130 00:12:27,363 --> 00:12:29,942 Again, your journey's not quite over there. 131 00:12:29,943 --> 00:12:37,982 I would check it, make sure it did okay with if you had some kind of crazy designed fonts that you chose that were unique from Adobe Fonts, 132 00:12:37,983 --> 00:12:43,263 and you threw them in here, I would recommend opening them in PowerPoint, opening the file in PowerPoint. 133 00:12:43,263 --> 00:12:47,133 Make sure it still looks good, right? Make sure it's all still intact and says what you want. 134 00:12:47,583 --> 00:12:52,023 You know, that's that kind of thing. So those are the main things in express. 135 00:12:52,023 --> 00:12:54,933 Um, I did want to show you with presentation. 136 00:12:55,833 --> 00:13:06,783 And then another thing that you can do in express that can help you is they have all sorts of quick actions to help you with, um, content. 137 00:13:07,113 --> 00:13:14,883 One of them is captioning video. Of course, do whatever is going to be the best for the content that you are hosting. 138 00:13:14,883 --> 00:13:23,042 So for example, in canvas, what's going to be best is hosting the video and Panopto captioning it there and having it there. 139 00:13:23,043 --> 00:13:27,602 But say it's like something for social media and you need it captioned. 140 00:13:27,603 --> 00:13:33,993 This could be an option. You create your. You could even create your video and express and then caption it here. 141 00:13:34,323 --> 00:13:37,953 Um, they also have a clip maker, uh, which is pretty cool, 142 00:13:37,953 --> 00:13:44,373 which will take a longer form video divided into clips for you and you can caption it as you go. 143 00:13:44,673 --> 00:13:50,883 Um, so that's very nice feature as well. Um, and there's some other things converting to PDF. 144 00:13:50,883 --> 00:13:52,322 I haven't really tried that here. 145 00:13:52,323 --> 00:13:58,413 I would recommend using Acrobat for accessibility because you're going to get lots more features, um, and all of that. 146 00:13:58,413 --> 00:14:03,203 So those are the main things I believe and express that would help. 147 00:14:03,213 --> 00:14:08,883 Another thing that I have done is that there is a tool called color.adobe.com. 148 00:14:09,303 --> 00:14:17,553 Uh, we can either go back to the presentation and find that link there, or you can just type in color.adobe.com. 149 00:14:18,363 --> 00:14:22,803 This is another little, uh, tool that you have access to for free. 150 00:14:23,223 --> 00:14:26,973 Um, and um, under the let's see, 151 00:14:26,973 --> 00:14:32,792 create I think it is you have accessibility tools and so you can play around with 152 00:14:32,793 --> 00:14:38,343 colors first and see is the contrast ratio good for that particular color combination. 153 00:14:38,673 --> 00:14:43,233 And if so you can even save it to your Creative Cloud libraries. 154 00:14:43,473 --> 00:14:49,143 Then it would appear in Adobe Express in your Creative Cloud libraries under My Stuff libraries. 155 00:14:49,743 --> 00:14:55,653 So that is a neat little tool as well. There's also a colorblind safe, uh, checker. 156 00:14:55,893 --> 00:15:02,192 So right now this one has conflicts. We could move these around and see, uh, if there's going to be any, you know, 157 00:15:02,193 --> 00:15:07,592 if we can correct it somehow, you know, or if there's a color safe palette we know we should use already. 158 00:15:07,593 --> 00:15:08,973 Of course we could go with that. 159 00:15:09,273 --> 00:15:16,053 But if you're being creative and trying to just do my colors match and all of that, um, then that is an option as well. 160 00:15:16,413 --> 00:15:21,123 You can also import an image that you created and see. 161 00:15:21,123 --> 00:15:27,423 Is the contrast good as a colorblind safe. So those are tools that are sort of like a tiny little outside tool of Adobe. 162 00:15:27,933 --> 00:15:31,353 I actually requested on the Adobe forum. And y'all feel free. 163 00:15:31,353 --> 00:15:34,922 Those of you who are more Adobe Power users, go to the Adobe Express Forum, 164 00:15:34,923 --> 00:15:42,483 search for my post and upvote it because what I asked is why not embed Adobe Color inside of Adobe Express? 165 00:15:42,843 --> 00:15:46,863 Because then you can just automatically check it there, right? So I've upvoted it. 166 00:15:47,103 --> 00:15:50,613 You know, I posted it, it's been uploaded a bunch of times. Keep up voting it. 167 00:15:50,913 --> 00:15:54,482 Hopefully it'll happen because lots of people are using express to create content. 168 00:15:54,483 --> 00:15:57,903 So you already have the code. Just put the tool inside of express. 169 00:15:58,173 --> 00:16:01,502 So hopefully they will do that. So that is uh a goal of mine. 170 00:16:01,503 --> 00:16:06,593 So that would be great. I think those are most of the things and express I wanted to show you. 171 00:16:06,613 --> 00:16:08,022 There's also the help site, 172 00:16:08,023 --> 00:16:14,713 so if you have additional questions about express and then definitely check out that social media accessibility course that Kristen did. 173 00:16:14,973 --> 00:16:20,622 Uh, those of you who do social media or any kind of like, um, if you're pushing email templates out, right. 174 00:16:20,623 --> 00:16:24,432 Same kind of thing, right? Make sure your images are good and all of that. 175 00:16:24,433 --> 00:16:35,113 So that would be great. Okay. Adobe Podcast is another tool that could be helpful to you, similar to how Adobe Express helps you caption video. 176 00:16:35,443 --> 00:16:40,423 Um, Adobe Podcast is a tool that is available to you through your Creative Cloud access. 177 00:16:40,783 --> 00:16:47,263 It will also caption video, so it's sort of like this little standalone tool that you can use to do some quick things. 178 00:16:47,863 --> 00:16:53,473 You can use AI to enhance the speech. That, of course would be helpful if you don't have great audio, 179 00:16:53,473 --> 00:16:58,543 and people who need to be able to hear well need better audio than that could be a feature. 180 00:16:58,663 --> 00:17:04,633 It doesn't train on any of your content. Uh, so that's it's all responsible, responsible use. 181 00:17:04,633 --> 00:17:07,903 And under our enterprise license. So everything here is safe to use. 182 00:17:08,173 --> 00:17:13,633 Uh, you know, with, um, university content and all of that, you can caption videos right here. 183 00:17:13,903 --> 00:17:19,053 Um, convert audio to video. It makes a little audiogram where the text just appears on the screen. 184 00:17:19,063 --> 00:17:26,263 That's very cute. It also has the ability to report, record a podcast, and then it creates a transcription for you. 185 00:17:26,473 --> 00:17:29,712 And you can also transcribe audio and video. 186 00:17:29,713 --> 00:17:36,582 So if you just have something you need to remediate real quick, obviously it's going to be best if it's a video for it to be in Panopto and then 187 00:17:36,583 --> 00:17:41,143 you caption it and do the transcription and you have all that there together. 188 00:17:41,353 --> 00:17:47,103 But if it was like from some external source or something you created a while ago or somebody else created, 189 00:17:47,113 --> 00:17:51,073 you don't have access to it and you just need a text file transcription. 190 00:17:51,403 --> 00:17:58,873 This can be a really great tool. Okay. So you just literally upload it and uh, we tested it in a session yesterday. 191 00:17:59,053 --> 00:18:04,063 Somebody uploaded like a 20 minute piece of audio and it was done transcribing in like less than four minutes. 192 00:18:04,423 --> 00:18:12,373 And it does a really good job as the same code that, uh, captions Premiere Pro, which is really, really well done. 193 00:18:12,583 --> 00:18:17,232 It does, uh, a little bit better than Panopto, in my opinion, because it even gets the, 194 00:18:17,233 --> 00:18:22,923 um, uh, punctuation and the capitalization, and when you pause and that sort of thing. 195 00:18:22,933 --> 00:18:30,433 So it's very, it's very good tool. Um, but just to show you real briefly, if we wanted to do a demonstration real quick, 196 00:18:30,433 --> 00:18:34,303 it'll transcribe it to text so I can go ahead and maybe start recording. 197 00:18:34,843 --> 00:18:41,203 Um, I'm going to go ahead and start a brief recording. This is an example of Adobe podcast as I talk. 198 00:18:41,593 --> 00:18:45,653 Um, it's going to record. This is web based, uh, podcasting, which is so cool. 199 00:18:45,673 --> 00:18:51,613 I can also invite guests to speak into this makes it podcasting really easy to use, which is fantastic. 200 00:18:51,853 --> 00:18:55,953 And then it's going to turn my words into text. All right. 201 00:18:55,953 --> 00:19:01,873 So we get a second to transcribe. And it's basically just taking my words. 202 00:19:02,203 --> 00:19:07,153 And then it is going to turn my audio into words. 203 00:19:07,363 --> 00:19:11,143 And the way that I edit the audio is I edit the text. 204 00:19:11,443 --> 00:19:14,592 I don't have to look at a timeline and like, cut it and figure that out. 205 00:19:14,593 --> 00:19:19,753 Right. Like audition or Audacity or something like that. And of course, we can play it back. 206 00:19:22,343 --> 00:19:27,232 And the volume is not very loud. But that's okay. And I don't think I shared my audio with y'all on zoom, so. 207 00:19:27,233 --> 00:19:31,743 But, uh, trust me, it is playing back. There we go. 208 00:19:34,543 --> 00:19:42,223 All right, so if I want to get rid of a word, um, and just say, hey, I don't care about saying web based. 209 00:19:42,583 --> 00:19:47,133 I just do that. And now it is. Gone. 210 00:19:48,543 --> 00:19:53,933 That's how we edit audio. Pretty sick right? So text based audio. 211 00:19:53,953 --> 00:19:57,503 Do it. No. 212 00:19:58,143 --> 00:20:01,293 Great question. Great question. Can you make it say a different word? 213 00:20:01,323 --> 00:20:04,593 No, that would be cool. Something like 11 labs would do that. 214 00:20:04,603 --> 00:20:08,883 Right. And you have to like train your voice on it and stuff like that. So that gets a little tricky. 215 00:20:09,123 --> 00:20:12,482 But you could absolutely just rerecord. These are blocks. 216 00:20:12,483 --> 00:20:16,193 You could delete them so you can correct the transcript. You can export this clip. 217 00:20:16,203 --> 00:20:20,003 You could delete it and try again. And you can add music. 218 00:20:20,013 --> 00:20:23,223 You can use the filter to I enhanced my voice. 219 00:20:23,523 --> 00:20:26,763 So y'all heard it a second ago. We can play it again now with um. 220 00:20:28,133 --> 00:20:31,913 It's a little bit louder. Right? And clear. 221 00:20:31,943 --> 00:20:38,933 Yeah. Um, you know, so it does a good job. So enhancing audio so people can hear better would be a great thing as well. 222 00:20:39,203 --> 00:20:46,402 Um, to help with audio. And then when you're done, uh, by the way, you can also export it as an audiogram, which is super cute. 223 00:20:46,403 --> 00:20:48,443 And it puts the words on the screen for you. 224 00:20:48,443 --> 00:20:53,932 So if that's all you need and you or you got kids who are students who maybe don't want to be on screen, right. 225 00:20:53,933 --> 00:20:57,323 Um, they just want their audio to be there. This turns it into a video. 226 00:20:57,593 --> 00:21:04,993 Um, you know, with, with the words and everything. Um, and then, of course, we can also, um, just download it, 227 00:21:05,003 --> 00:21:11,683 we can go back to export and then just download it as MP3 or WAV file and download the transcript right here. 228 00:21:11,693 --> 00:21:15,923 Right. So as we're teaching podcasting we're also teaching make it accessible. 229 00:21:15,933 --> 00:21:21,593 Get your transcript downloaded to post that on your website along with your, um, audio. 230 00:21:21,773 --> 00:21:27,533 Okay. So that's a that's a cool tool accessible to you, available to you for free. 231 00:21:27,533 --> 00:21:32,333 Rename your files so you can come back to them. And that is Adobe Podcast. 232 00:21:33,113 --> 00:21:37,093 Yes. Does that only work for English? 233 00:21:37,483 --> 00:21:44,023 There's only word for English. Oh, that's a great question. I actually have the link to the FAQ right here. 234 00:21:44,173 --> 00:21:48,100 So let's investigate. Um do do do do do do do do. 235 00:21:50,657 --> 00:21:56,507 Here we go. Uh, studio's only supported on Google Chrome desktop, so you can only use it there. 236 00:21:56,837 --> 00:22:02,027 Enhanced speech is available. Supported file formats. 237 00:22:03,477 --> 00:22:07,127 You see anything about language? I'm not really seeing anything yet. 238 00:22:08,547 --> 00:22:14,577 You won't be able. You can't. Yeah. We could. Oh, here it is. 239 00:22:15,267 --> 00:22:18,297 Yes. Thank you. You just found it. 240 00:22:18,327 --> 00:22:23,306 Yeah. Uh, yeah. So here are the supported languages in for the recording. 241 00:22:23,307 --> 00:22:28,197 And here are the supported languages for the transcript. So it looks like there's different languages there. 242 00:22:28,587 --> 00:22:33,026 I'm sure they will continue to add more. So that's not bad to start with. 243 00:22:33,027 --> 00:22:37,407 So. Cool. Great. So yeah that's a very good question. 244 00:22:38,007 --> 00:22:41,007 So anyway, here are the figures and technical requirements. 245 00:22:41,397 --> 00:22:46,407 Uh, enhances your voice record edit and makes the transcription, which is really great. 246 00:22:46,737 --> 00:22:49,796 Um, I showed that to a group yesterday and they were like, 247 00:22:49,797 --> 00:22:55,376 I could literally use this just to get really good transcriptions pretty quickly of some randoms things that I have, 248 00:22:55,377 --> 00:22:59,097 like a podcast recording from an interview or whatever. Okay. 249 00:22:59,517 --> 00:23:06,627 So let's kind of switch, uh, to some, uh, you know, other topics now with Adobe InDesign. 250 00:23:06,927 --> 00:23:09,567 Uh, those of you who are campus communicators, 251 00:23:09,567 --> 00:23:14,277 I would highly recommend that you get in touch with your Campus Communicator Professional development group. 252 00:23:14,667 --> 00:23:19,407 They have a whole group on campus that meets and talks and plans events. 253 00:23:19,767 --> 00:23:24,327 They probably have guidance on these types of things for using Adobe InDesign. 254 00:23:24,567 --> 00:23:28,707 Their templates might already be accessible. I would check with them on that. 255 00:23:29,007 --> 00:23:35,157 Um, so those of you who work with the graphic designers, um, on the campus, check with them, work with them. 256 00:23:35,427 --> 00:23:42,447 You know, that's going to be the best thing to do. InDesign starts to get pretty hairy when we're talking about accessibility, 257 00:23:42,447 --> 00:23:48,927 because you essentially can lay out anything you want in InDesign, kind of like a scrapbook. 258 00:23:49,347 --> 00:23:55,167 But then when you try to make that accessible, you have to tell it the exact reading order. 259 00:23:55,347 --> 00:24:02,247 And if you've got, like I do, a workshop flier that's got 15 different text boxes on it. 260 00:24:02,577 --> 00:24:08,067 I would have to go in and manually tell it every single text box, the reading order that it should be in. 261 00:24:08,217 --> 00:24:17,637 Even though I've used styles in InDesign with the headers and all of that, because of the way you place things in InDesign, it can get very tricky. 262 00:24:17,847 --> 00:24:23,187 So you have to really set up your InDesign file correctly from the beginning. 263 00:24:23,517 --> 00:24:26,757 So my workshop flier, I'm not trying to remediated. 264 00:24:27,507 --> 00:24:34,707 That is not going to happen. I'm going to be redesigning that. And in the meantime people are just accessing the information on the website. 265 00:24:34,707 --> 00:24:35,787 So that's accessible. 266 00:24:36,117 --> 00:24:43,947 Um, but there if you were, if you work in InDesign and that's something you've got to learn, there is information on how to set up styles. 267 00:24:44,277 --> 00:24:48,867 You do get a lot of great fonts control with InDesign. 268 00:24:48,867 --> 00:24:56,727 So you can really control the size of your fonts. You can set up styles like you can in word, um, headings and structure all of that. 269 00:24:56,757 --> 00:25:00,657 You get great spacing control for printed publications. 270 00:25:00,657 --> 00:25:01,886 It's fabulous. 271 00:25:01,887 --> 00:25:10,317 That's Adobe's professional publication tool, and you get access to tons of fonts, including the ones that are branded through the university, 272 00:25:10,587 --> 00:25:17,037 through Adobe Fonts is how you access all of those fonts and make sure you have those activated and all of that. 273 00:25:17,307 --> 00:25:21,477 There is an accessibility checker inside of InDesign. 274 00:25:21,717 --> 00:25:24,987 I had mixed, uh, experience with it. 275 00:25:24,987 --> 00:25:31,317 I found that it probably missed a few things, and also my design was probably it was not really created. 276 00:25:31,647 --> 00:25:39,537 Uh, you know, UDL first, you know, with that intention, it was created as a printed flier, not a online flier. 277 00:25:39,867 --> 00:25:42,027 Um, so I think that would be best to do. 278 00:25:42,177 --> 00:25:53,007 And there's a help, um, um, page here from Adobe on how to structure your PDF correctly in InDesign so that when you export it to PDF, 279 00:25:53,247 --> 00:25:54,956 it's basically already there. 280 00:25:54,957 --> 00:26:02,307 You might have to go in and just put the document title in, um, you know, and fix a few things in Acrobat, but it should be pretty close to there. 281 00:26:02,367 --> 00:26:08,936 Okay, so that's my comment on InDesign and then Premiere Pro. 282 00:26:08,937 --> 00:26:14,727 So if you do video, um, Premiere Pro does allow for caption and subtitle creation. 283 00:26:14,937 --> 00:26:23,277 And also, um, it has the text based editing, just like we saw in podcast to help make the editing go faster. 284 00:26:23,307 --> 00:26:24,687 That's really, really helpful. 285 00:26:24,957 --> 00:26:32,967 You can even do things like identify the speaker names in the video, and then it'll identify them throughout the transcript for you. 286 00:26:33,147 --> 00:26:36,987 It does a really good job with transcriptions and captions. 287 00:26:37,587 --> 00:26:43,647 This is best for like people who are making professional, forward facing video for the university. 288 00:26:43,887 --> 00:26:47,966 For the everyday person, Panopto is going to be the best option. 289 00:26:47,967 --> 00:26:55,797 It's our official hosting, um, you know, uh, site and everything and does the captioning and all of that and also supports the audio tracks. 290 00:26:56,067 --> 00:26:59,667 Premiere Pro also supports the audio tracks too, as well. 291 00:26:59,877 --> 00:27:05,727 Um, for describing what's going on in the video, as well as doing the transcription in the captions. 292 00:27:06,117 --> 00:27:13,257 Um, one thing it does excel out with the captions and the subtitles is you can determine how that. 293 00:27:13,407 --> 00:27:18,977 Font appears and if there is a shape behind it to make the contrast better. 294 00:27:19,247 --> 00:27:24,407 And you can burn in the captions too. So those are always with the video. 295 00:27:24,677 --> 00:27:29,237 You have that as an option or when you export it, you can do however you want. 296 00:27:29,477 --> 00:27:33,737 You can download the transcription, post that to whatever platform you need to. 297 00:27:34,067 --> 00:27:38,747 So it's really more for like people are creating professional forward facing video. 298 00:27:39,017 --> 00:27:47,837 Need to pay attention to this. And again there is an Adobe Premiere Pro accessibility help site here that talks about all the stuff that it does, 299 00:27:47,837 --> 00:27:52,847 as well as how it responds to people who need accessibility features. 300 00:27:53,117 --> 00:27:57,977 Um, and all of that. So there are there's, uh, help, uh, documentation there. 301 00:27:58,937 --> 00:28:05,927 Okay, so Adobe Acrobat Pro you also have access to Adobe Acrobat Pro, which helps you tag the PDFs and all of that. 302 00:28:06,257 --> 00:28:14,117 Um, I would do a shout out to this course that I just realized exists because I heard about it from somebody else. 303 00:28:14,477 --> 00:28:20,776 There is a free internal online course available in LinkedIn elevated called Document Accessibility. 304 00:28:20,777 --> 00:28:25,517 101 okay. I would recommend going through that. 305 00:28:25,847 --> 00:28:30,707 It shows you about how to do word I think Excel, PowerPoint and PDF. 306 00:28:30,947 --> 00:28:34,397 So the trick is of course, just like we talked about with InDesign, 307 00:28:34,697 --> 00:28:40,837 making your document accessible as much as possible in the first place in whatever your source is. 308 00:28:40,857 --> 00:28:48,137 So if your sources word using the headers and styles, all of that and creating, you know, 309 00:28:48,137 --> 00:28:53,536 putting the alt text in there and everything and doing that and then saving it as a PDF, 310 00:28:53,537 --> 00:29:01,067 then it will do most of the tags, you know, correctly for you, and then open it in PD in Acrobat and uh, 311 00:29:01,067 --> 00:29:08,957 fix anything else that comes up in the report as you need to. Um, but creating it correctly in the first place will be very helpful. 312 00:29:09,437 --> 00:29:14,957 They also have this new cloud based auto tagging, which actually was effective 2025. 313 00:29:14,987 --> 00:29:20,537 But I noticed that this option is not even available anymore. 314 00:29:20,567 --> 00:29:25,277 I did have this screenshot last semester to show y'all how to turn that on. 315 00:29:25,607 --> 00:29:30,167 I noticed today when I opened up Acrobat because we're now we maybe are on 2026. 316 00:29:30,527 --> 00:29:34,907 It's not even an option, so it must be automatically embedded now. 317 00:29:35,207 --> 00:29:37,697 So there must have been like beta testing it earlier. 318 00:29:37,967 --> 00:29:43,247 And now the cloud based auto tagging must be on because it's the same code as what's being used in express. 319 00:29:43,247 --> 00:29:46,507 So they must have just activated it. So you don't even have to do that. 320 00:29:46,517 --> 00:29:51,047 As far as I understand, it's supposed to be there. But the auto tagging. 321 00:29:51,047 --> 00:29:59,057 So if you open Acrobat and have it tag, uh, a document for you, um, the auto tagging should get you about 80%. 322 00:29:59,357 --> 00:30:05,897 Um, if it's, uh, you know, uh, longer document short documents, it's going to do a great job and get close to 100%. 323 00:30:06,767 --> 00:30:11,447 And these are the things that support. So you can still add the alt image, alt text images. 324 00:30:11,627 --> 00:30:14,327 You can still adjust the reading order, all of that. 325 00:30:14,507 --> 00:30:21,257 But again, if you are editing it in something else like word, you don't want to have to keep going back and editing that in word, 326 00:30:21,257 --> 00:30:27,727 and then re formatting it in PDF for accessibility, like get it correct the first time from the source document. 327 00:30:27,737 --> 00:30:36,107 Right. And if you don't have a source document then, uh, we have some options here for doing the OCR technology. 328 00:30:36,117 --> 00:30:46,247 You can convert a scanned document. So if you were giving given something in print version only or as a printed to PDF uh, thing, 329 00:30:46,667 --> 00:30:55,877 then you can use the um, OCR technology available in Acrobat to convert it to an editable document. 330 00:30:56,177 --> 00:31:01,277 And then I would recommend getting that thing in word, getting it the way that you want it the first time, 331 00:31:01,607 --> 00:31:08,927 and then continuing to Reexport to Acrobat and the Adobe Acrobat Pro Accessibility help site is here. 332 00:31:09,407 --> 00:31:18,646 And this teaches you how to use that tool. Um, but again, I would refer you to the internal LinkedIn and elevated courses we have first. 333 00:31:18,647 --> 00:31:21,827 And then if you have specific questions this could be a good thing to do. 334 00:31:22,187 --> 00:31:26,147 You essentially prepare a PDF for accessibility. You check for accessibility. 335 00:31:26,147 --> 00:31:31,697 It will pull a report of information for you and tell you what needs to be fixed. 336 00:31:31,967 --> 00:31:38,357 And here's what I do. If I don't understand what it's telling me to fix, I just take that text and I put it in copilot and I say, 337 00:31:38,417 --> 00:31:42,526 hey, copilot, how do I fix this thing that acrobat is telling me is not correct? 338 00:31:42,527 --> 00:31:47,837 I don't know what it's saying. And then it'll be like, oh yeah, you should go and change this, this and this or whatever. 339 00:31:48,137 --> 00:31:53,747 So if you don't know something, use copilot to help you kind of figure it out if it's not obvious here. 340 00:31:53,807 --> 00:31:57,046 Okay. So this is very comprehensive. 341 00:31:57,047 --> 00:32:00,367 It's, um, help from, uh, directly from Adobe. 342 00:32:00,377 --> 00:32:04,187 They will always keep it updated. So that's really helpful to us. 343 00:32:04,637 --> 00:32:09,647 And, uh, your OET staff contact is the main contact for Adobe Acrobat. 344 00:32:09,677 --> 00:32:13,517 This is a productivity tool not necessarily a creative tool. 345 00:32:13,907 --> 00:32:22,187 Um, and so um, and there may be workflows that Acrobat is used for at your college or your department that, 346 00:32:22,217 --> 00:32:26,176 um, are different from other people's workflows and that sort of thing. 347 00:32:26,177 --> 00:32:31,247 So always check with your department to see what how you should be using Acrobat. 348 00:32:31,247 --> 00:32:37,547 What are best practices? What are y'all doing to contain your source files and that everybody can access 349 00:32:37,787 --> 00:32:43,337 so that you can have those original documents always available and all of that? 350 00:32:44,387 --> 00:32:49,546 Um, other things. Let's see the oh, there are more courses available. 351 00:32:49,547 --> 00:32:58,397 So in addition to this document, accessibility 101 course, um, Adobe also offers training through elevated um and. 352 00:32:58,497 --> 00:33:03,476 So LinkedIn elevated. So there is an Adobe Acrobat Pro essential training. 353 00:33:03,477 --> 00:33:07,707 Basically anything in LinkedIn that says essential training is the best thing to start with. 354 00:33:08,217 --> 00:33:14,277 And then they also have creating accessible PDFs and then advanced accessible PDFs. 355 00:33:14,547 --> 00:33:17,667 So those are the things I would recommend you check out and go through. 356 00:33:17,937 --> 00:33:24,177 And if you're going through them and elevated, then your supervisor will be notified that you are doing these things. 357 00:33:24,497 --> 00:33:27,537 Um, so that's always good to have a record of that as well. 358 00:33:27,747 --> 00:33:34,017 And it helps you keep all of your learning organized. You can come back to it and revisit it if you need to. 359 00:33:34,197 --> 00:33:40,137 Uh, like I heard that the document accessibility 101 has, after you complete the course, 360 00:33:40,137 --> 00:33:48,837 it has resources that you can download that literally walk you through a checklist of how to make a PDF accessible. 361 00:33:49,317 --> 00:33:53,907 So I would recommend starting there. Getting getting started with those things is great. 362 00:33:53,907 --> 00:33:57,477 And then if you don't know something, use copilot to help you figure it out, right? 363 00:33:58,047 --> 00:34:01,557 If you don't know what it's saying is wrong, um, then that's always great to do. 364 00:34:02,917 --> 00:34:11,947 Um, now kind of switching to things that, uh, Adobe offers that helps people who need accessibility features. 365 00:34:12,247 --> 00:34:15,607 Um, a reader Acrobat reader offers liquid mode. 366 00:34:16,387 --> 00:34:21,517 Basically, what it does is it takes a PDF, and when they're viewing it on a mobile device, 367 00:34:21,907 --> 00:34:25,867 um, it will open up and look more, uh, look better for them. 368 00:34:26,077 --> 00:34:29,257 It will increase the font size automatically and that sort of thing. 369 00:34:29,407 --> 00:34:34,097 So it tells you how to do that, um, on, uh, your mobile device. 370 00:34:34,117 --> 00:34:40,087 So that's pretty cool thing. So if students are accessing a PDF and they have low visibility, um, you know, 371 00:34:40,087 --> 00:34:43,267 uh, with their eyes, then that's a feature that might be helpful to them. 372 00:34:43,987 --> 00:34:49,686 Um, and then if, if a student or a user opens a document that isn't accessible, 373 00:34:49,687 --> 00:34:56,227 say it wasn't tagged reader will prompt for auto tagging the PDF for them at that point. 374 00:34:56,677 --> 00:35:01,747 Um, that's not ideal because then maybe it's not correct or as good as it could be. 375 00:35:02,047 --> 00:35:07,747 Um, but these are options that Adobe also provides to help users who need accessibility features. 376 00:35:08,967 --> 00:35:15,117 Another way you can convert printed documents into accessible PDFs is using the Adobe Scan app. 377 00:35:15,477 --> 00:35:19,137 This is a mobile app that you can download for free on your device. 378 00:35:19,167 --> 00:35:26,547 It's also fantastic, by the way, for recording things like for procurements like those receipts that you need to maintain. 379 00:35:26,877 --> 00:35:33,446 Just put it in Adobe Scan, it saves it to your, um, Adobe scanned files and it's right there in Acrobat. 380 00:35:33,447 --> 00:35:36,387 And you can email it or do whatever you want with it and save it. 381 00:35:36,657 --> 00:35:43,287 All of that good stuff, but it will scan the documents also into something that is editable and searchable. 382 00:35:43,617 --> 00:35:50,307 Um, so it will recognize the text. Um, it'll even recognize like font styles too, and that sort of thing. 383 00:35:50,667 --> 00:35:55,887 Um, so that is really great. And this the scans just go to your Adobe Document Cloud. 384 00:35:55,897 --> 00:36:01,167 So when you open up, uh, like Acrobat, they'll just be there in the scans, uh, section. 385 00:36:02,137 --> 00:36:05,616 And here's the scan help site. So that shows you that. 386 00:36:05,617 --> 00:36:08,227 And this is what the app looks like this the mobile app. 387 00:36:08,377 --> 00:36:13,057 And this is how you download it if you want to do that um, and then they'll just show up there. 388 00:36:13,057 --> 00:36:16,687 So I've had a lot of success using the Adobe Scan. It's it's great. 389 00:36:18,237 --> 00:36:22,027 Um, other additional Adobe application features. 390 00:36:22,047 --> 00:36:27,777 So Adobe Stock, which you have access to, has also tons of fantastic images. 391 00:36:27,807 --> 00:36:36,536 We get access to the standard license. So these images would likely already have good contrast, right. 392 00:36:36,537 --> 00:36:41,817 And be high resolution. And all of the things that we should keep in mind when we are designing things. 393 00:36:42,087 --> 00:36:46,567 So also you can filter them over here. So let's go ahead and I'll do plant. 394 00:36:46,587 --> 00:36:51,267 So let's say we're doing getting some images for like a canvas course or something like that. 395 00:36:51,717 --> 00:37:02,366 Um I'll just search uh for plant real quick. What's really nice is you can filter your results over here so you get access to stock images, 396 00:37:02,367 --> 00:37:06,087 some stock images basically inside of express when you're designing. 397 00:37:06,087 --> 00:37:10,347 But you get a lot more control here and a lot more options. 398 00:37:10,617 --> 00:37:13,017 And there are even vector images. 399 00:37:13,317 --> 00:37:20,517 So, um, if you're not great at drawing digitally, you can download vectors and then make adjustments to them, you know, and all of that. 400 00:37:20,877 --> 00:37:26,127 You. Yeah. Did those color text. Did you say the stock. 401 00:37:26,277 --> 00:37:32,517 Oh the Adobe stock. No. The Adobe Stock images, to my knowledge, do not come with alt text if we were to click on one. 402 00:37:35,347 --> 00:37:39,697 Yeah. Oh, yes. Yeah. No worries, no worries. I don't think they do. 403 00:37:40,087 --> 00:37:45,267 Um, because maybe your context in which you're using it might be different. 404 00:37:45,277 --> 00:37:48,067 I think that's probably why. So that's a great question. 405 00:37:48,307 --> 00:37:54,067 The Adobe Stock images, you would, uh, download it and it would remove the watermark, make sure you're logged in. 406 00:37:54,097 --> 00:37:58,327 You have basically tons of access. You can download a lot of stock images. 407 00:37:58,337 --> 00:38:02,967 I mean, don't ever use it, but, you know, if you need to cite it, the file name is like right here. 408 00:38:02,977 --> 00:38:05,797 So if you needed to cite the stock image and everything. 409 00:38:06,067 --> 00:38:14,917 But as far as alt text go, just like we talked about with Adobe Express, then um, whatever platform you are putting that image in, 410 00:38:14,917 --> 00:38:20,646 that's where you would insert the alt text and, uh, the accessibility working group on that, 411 00:38:20,647 --> 00:38:27,577 on A11Y website has a lot has some resources for creating alt text. 412 00:38:28,057 --> 00:38:34,716 Uh, you could also take this image, download it, upload it to copilot and say, hey, I need alt text for this image. 413 00:38:34,717 --> 00:38:43,506 It's going to go in a mass email. What description do you recommend that's under 50 characters or 60 characters or words or whatever. 414 00:38:43,507 --> 00:38:49,627 The limit is, right? And then you could employ copilot to help you with that alt text. 415 00:38:49,807 --> 00:38:53,167 I think they have some other resources too, with alt text. 416 00:38:53,587 --> 00:38:57,156 So, um, that's how I would respond to that. 417 00:38:57,157 --> 00:39:03,396 And I think it would be different depending on the context of where you're putting it and also the context of how you're using it. 418 00:39:03,397 --> 00:39:07,567 So that's a very good question. So thank you. Keep interrupting. 419 00:39:07,597 --> 00:39:15,667 That's very good. I like it, but you can even choose, like, what size these photos are like, what resolution and all of that. 420 00:39:15,667 --> 00:39:22,297 So you can, like, do a good job with your design by making them fit certain things or have good contrast and all of that. 421 00:39:22,537 --> 00:39:26,107 You can even say what color should be in the image. 422 00:39:26,467 --> 00:39:30,456 You can say that you don't want AI in it, so you can choose that. 423 00:39:30,457 --> 00:39:32,167 You can say you do want people in it. 424 00:39:32,557 --> 00:39:38,946 Um, so you have a lot of control over these stock images, and you can deploy these wherever you want, stick them in a PowerPoint, 425 00:39:38,947 --> 00:39:46,237 use them on a website as long as it's for university use, like under your class or for your job or for your research. 426 00:39:46,237 --> 00:39:50,437 All of that is totally good. Full license for that stuff. 427 00:39:50,527 --> 00:39:54,697 So great question. As you can see, some people have already licensed some of these at Auburn. 428 00:39:55,067 --> 00:39:58,536 It doesn't mean you can't use it, it just means somebody else has already downloaded it. 429 00:39:58,537 --> 00:40:02,947 And you can download it too if you want. It just means great, somebody liked it. 430 00:40:03,187 --> 00:40:12,577 So that's cool. So that's Adobe Stock and then Adobe Color already showed you it has the contrast checker and the colorblind safe tool. 431 00:40:12,697 --> 00:40:17,467 So that would be a way that you could also check a design after you created it. 432 00:40:17,467 --> 00:40:20,197 You could upload it there, um, and check it. 433 00:40:20,917 --> 00:40:30,726 And then you have a lot of Adobe apps that, um, support like scalable UI and adjustable font sizes, you know, the, um, readability. 434 00:40:30,727 --> 00:40:34,537 So like the, um, liquid mode, I showed you things like that. 435 00:40:35,017 --> 00:40:39,607 Um, there is also a whole just generic Adobe Help Center. 436 00:40:39,607 --> 00:40:46,087 So if you don't know which app should do the job for you and you have a question, here's the overall Adobe Help Center. 437 00:40:46,087 --> 00:40:50,886 And they keep this documentation updated, which very much helps us out. 438 00:40:50,887 --> 00:40:58,466 And they make changes quite a bit. So that is a good thing. And then also I wanted to show you some other. 439 00:40:58,467 --> 00:41:03,957 I've curated some other resources and tips here that kind of go in line with your question about alt text and all of that. 440 00:41:04,437 --> 00:41:09,266 Um, remember that the curated accessibility resources are available at this website. 441 00:41:09,267 --> 00:41:16,117 The Abbey slash ally. Remember, if you are a campus communicator, always go by the brand center. 442 00:41:16,137 --> 00:41:20,487 If you have questions, email the brand branding@auburn.edu. 443 00:41:20,667 --> 00:41:27,207 Work with your campus communicator on designs and accessibility and things like that. 444 00:41:27,837 --> 00:41:35,756 And then here's the option of using Auburn's instance of Copilot chat to help you either review your finalized file. 445 00:41:35,757 --> 00:41:43,467 That is something it can do to you can upload a word document to it and then be like, help me make this accessible and it will do it for you. 446 00:41:43,497 --> 00:41:49,977 You can download it back to word, make any adjustments that you want and then save it as PDF and then, 447 00:41:50,007 --> 00:41:55,107 uh, do the tagging or whatever it is you need to do. Um, same thing with the alt text. 448 00:41:55,117 --> 00:41:59,787 Upload it and say, hey, I need some alt text for this. It's going in an email or it's going on a website. 449 00:41:59,787 --> 00:42:11,547 What do you recommend? And then finally, what my sort of default is, um, I uh, we often create very creative sort of images, 450 00:42:11,547 --> 00:42:22,027 research posters, you know, all kinds of things like that. If all else fails, what we do is create a second, accessible version of that content. 451 00:42:22,047 --> 00:42:27,507 So, for example, for a research poster, it's basically a huge infographic, right? 452 00:42:27,747 --> 00:42:32,337 It's got images, it's got text. And I have links, a QR code, all of this stuff. 453 00:42:32,967 --> 00:42:38,937 Um, what I have gotten in the habit of doing is creating an outline of my research poster 454 00:42:39,117 --> 00:42:45,027 in a word document that becomes the accessible version of my research poster. 455 00:42:45,387 --> 00:42:52,377 Then maybe I can add things like a link to a captioned video of me presenting that poster. 456 00:42:52,917 --> 00:42:57,446 And there's also maybe a transcription. It depends on what the end product is, right? 457 00:42:57,447 --> 00:43:01,347 Like some of these conferences will be like, you have to give us your poster. 458 00:43:01,677 --> 00:43:04,137 Well guess what? They also have to be accessible. 459 00:43:04,887 --> 00:43:12,567 So it's best to cover yourself by having a picture of your poster, which is great for people who can see. 460 00:43:12,807 --> 00:43:19,827 And then having the accessible version of your poster. And then what I sometimes do also, just to also be extra cautious, 461 00:43:19,827 --> 00:43:27,417 is I will put a QR code and a link to the accessible version of my poster on my poster. 462 00:43:27,987 --> 00:43:32,516 So if anybody does arrive at the conference, they're like, hey, you know, I can't see that or whatever. 463 00:43:32,517 --> 00:43:34,767 Can you tell me about it? And I'll be like, yeah, we can tell you about it. 464 00:43:35,157 --> 00:43:38,907 Also, here's an accessible version that you can check out later if you would like to. 465 00:43:39,207 --> 00:43:45,117 And a lot of these, uh, conferences, they want to post your stuff and then they realize, ooh, it has to be accessible. 466 00:43:45,417 --> 00:43:48,777 So you might as well like do that while you're creating the poster. 467 00:43:48,957 --> 00:43:54,007 Has anybody had that experience? Presented and you were told it has to be accessible. 468 00:43:54,187 --> 00:43:56,887 Happened to me at Edu cause I know some of y'all heard it. 469 00:43:57,277 --> 00:44:03,367 And you probably have gone to Edu cause, uh, we made our posters and they were like, hey, we forgot to tell you guys. 470 00:44:03,367 --> 00:44:09,516 They're supposed to be accessible. We're like, well, yeah, obviously, but it would have been nice to know that ahead of time, but that's cool. 471 00:44:09,517 --> 00:44:18,157 Whatever. So creating an outline or something that's an accessible version of something that's super creative is another option. 472 00:44:18,367 --> 00:44:23,016 You would just I guess have to post it alongside the non accessible version. 473 00:44:23,017 --> 00:44:26,227 So it's equally available. That's what I would think. 474 00:44:26,767 --> 00:44:32,497 Um but accessibility people please chime in if I'm incorrect or if you have other ideas for that. 475 00:44:34,807 --> 00:44:39,647 Make sure it's cleanly labeled. Yes. 476 00:44:39,647 --> 00:44:43,747 That's a very that's a very good to make sure it says which one is accessible for those. 477 00:44:43,757 --> 00:44:50,627 You're turning a line. Um. Uh, he said make sure they are clearly labeled to like which version is which. 478 00:44:50,927 --> 00:44:56,877 This version is an image only version. This, uh, this version is an accessible version. 479 00:44:56,897 --> 00:45:08,176 That's very good tip. Thank you. That is great. And then, um, finally, just overall, um, with Creative Cloud and Universal design for learning, uh, 480 00:45:08,177 --> 00:45:15,887 Creative Cloud can also just help you engage your students through universal design for learning and art students in general. 481 00:45:16,157 --> 00:45:21,407 Um, so it's it provides multiple means for students to engage with the content. 482 00:45:21,677 --> 00:45:27,437 They can create different types of multimedia or have different options available 483 00:45:27,437 --> 00:45:31,277 to them based upon their needs and their learning styles and their preferences. 484 00:45:31,667 --> 00:45:36,286 Um, we can also have all kinds of multiple means of representation. 485 00:45:36,287 --> 00:45:44,267 With our fantastic images, we can create all kinds of content to help support students in different ways of learning. 486 00:45:44,597 --> 00:45:48,647 Um, instead of having them always read, maybe also have a video or vice versa. 487 00:45:48,647 --> 00:45:52,337 Whatever. Um, multiple means that students can express themselves. 488 00:45:52,337 --> 00:46:00,077 They can get into a website creating graphic design, um, all kinds of great things, especially with Adobe Express just getting started with that. 489 00:46:00,497 --> 00:46:06,227 Um, and they can collaborate and know express, you can share your projects back and forth with each other. 490 00:46:06,467 --> 00:46:09,767 Um, and all of y'all can edit at the same time, which is really great. 491 00:46:10,007 --> 00:46:15,647 So it's empowering a lot of people to be able to learn in different ways too, which is fantastic. 492 00:46:15,917 --> 00:46:21,296 And of course, with some of the accessibility features that are available to students, it has that. 493 00:46:21,297 --> 00:46:28,067 So that is great. Um, and then I've got some sample work in Adobe Creative Cloud listed here, if you're interested in that. 494 00:46:28,067 --> 00:46:36,167 If you're an instructor and you want to check that out and then, um, this information is also on the Adobe, uh, Creative Space web page. 495 00:46:36,167 --> 00:46:38,926 So feel free to share that, um, technically, 496 00:46:38,927 --> 00:46:45,857 this Adobe Express web page is also accessible because it has the headings and it's I have the alt text installed and all of that. 497 00:46:46,277 --> 00:46:54,047 But this web page is really what I'm going to keep, uh, kind of, you know, more to the point, you know, 498 00:46:54,257 --> 00:46:58,127 this was I just created this presentation mostly to present and to talk to 499 00:46:58,127 --> 00:47:01,367 you all and make sure I had those talking points that I wanted to go through. 500 00:47:01,667 --> 00:47:04,967 Um, but this is a great thing to share with people as well. 501 00:47:05,297 --> 00:47:14,687 Um, and also, I've linked to the, um, ally, uh, resources on the, uh, from the Accessibility Working group also, um, 502 00:47:15,377 --> 00:47:24,827 now we have some time left here at the end, if there's other questions or comments that you guys have, uh, we happy to talk together as a group. 503 00:47:24,827 --> 00:47:31,067 And maybe if you're having a problem, we can crowdsource it or direct you in the right direction or anything like that. 504 00:47:33,605 --> 00:47:37,535 So the question is, and people who are in the Accessibility Working group, 505 00:47:37,535 --> 00:47:42,305 you all feel free to chime in because this is not quite my area of expertise, but I'm going to answer it best I can. 506 00:47:42,605 --> 00:47:46,924 So the question was, if I create a document in word and I make it accessible, 507 00:47:46,925 --> 00:47:54,245 like follow the directions with doing the headers, the styles and all of that and the alt text, then I save it as PDF. 508 00:47:54,485 --> 00:47:59,555 Is it automatically accessible at that point and ready to be posted as a PDF? 509 00:47:59,945 --> 00:48:09,965 My response is not quite, because, um, an acrobat would need to then be engaged to verify that it did do the tagging, 510 00:48:09,965 --> 00:48:13,175 and it did it the way you want it, according to that document. 511 00:48:13,655 --> 00:48:18,805 Um, also, there could be weird stuff if you copied and pasted from something else and the text was white. 512 00:48:18,845 --> 00:48:23,345 You just you don't know if it came from somebody else or somebody else's course or whatever, right? 513 00:48:23,585 --> 00:48:29,195 No idea. And another thing I've noticed that Acrobat does not do a good job of which is super annoying, 514 00:48:29,195 --> 00:48:35,375 is probably going to be another post on the forum that I'm going to do is when you go into Acrobat and you tell it, 515 00:48:35,405 --> 00:48:38,435 um, to let me see if I can show you an example real quick. 516 00:48:38,855 --> 00:48:43,205 Um, let's do this one. Here's one that I have not remediated really yet. 517 00:48:43,445 --> 00:48:49,474 I'm going to open this one in Acrobat. Okay. And then I'm going to go to um let's see. 518 00:48:49,475 --> 00:48:53,615 So we go to the more tools and we go to prepare for accessibility. 519 00:48:53,615 --> 00:48:57,605 And then we're going to go to check for accessibility. We're just going to leave all this stuff checked. 520 00:48:57,615 --> 00:49:06,305 Start checking. Um here's what it does a really bad job of is the let's see if I can get it to show. 521 00:49:06,755 --> 00:49:11,855 It's the document title. It always fit for me anyway. 522 00:49:11,855 --> 00:49:15,395 And accessibility people, if you have a tip for this, let us know. 523 00:49:15,575 --> 00:49:21,725 It always fails the title for me, even if I have the title as a header one and word. 524 00:49:22,415 --> 00:49:29,105 You know, even if I have the file name exactly correct every single time when I open an Acrobat document, 525 00:49:29,105 --> 00:49:35,584 even a PDF to check it, even if I have those things in place, it fails the title every time. 526 00:49:35,585 --> 00:49:41,865 And then I have to go into the menu, uh, to go into the document properties, and I have to enter the title here. 527 00:49:41,885 --> 00:49:47,135 Why in the world does it not just pull this file name at least as a default? 528 00:49:47,645 --> 00:49:48,655 Please, Adobe. 529 00:49:49,715 --> 00:49:56,435 So working group people, if you have an idea about that, if there's something that we're missing that would fix that, that would be great. 530 00:49:56,825 --> 00:50:04,415 So what I've discovered is so this is a word document that I did not have quite all the way, uh, correct in word. 531 00:50:04,415 --> 00:50:08,285 It's partly way is partly correct. So this will show you some examples. 532 00:50:08,285 --> 00:50:11,435 So for me the title uh always fails. 533 00:50:11,825 --> 00:50:17,555 And then if you have a header like if this is in the header section of word, it hates that. 534 00:50:17,765 --> 00:50:22,205 And so I've gotten to where I just don't use the header. And I don't use a footer either. 535 00:50:22,505 --> 00:50:28,205 Like there's probably a way to fix that. It's probably the tagged content down here in the tagged annotations. 536 00:50:28,205 --> 00:50:31,955 Because see I have a footer. So I've given up on that and I've removed that. 537 00:50:31,955 --> 00:50:35,705 And I put everything in the main document instead of using the headers and footers in word. 538 00:50:36,335 --> 00:50:41,105 So there's probably a way around that. But I'm not as good at with with this part, you know. 539 00:50:41,105 --> 00:50:45,995 So uh, and then but I have found that if you do it, if you do a good job in word, 540 00:50:46,175 --> 00:50:50,615 it will do the alt text, it will do the reading order, it will do pretty much most things. 541 00:50:51,005 --> 00:50:57,095 But occasionally I found where it, like I did, save it as word as PDF. 542 00:50:57,305 --> 00:51:01,595 And I did open an acrobat and it still said like the reading order was wrong and I was like, no way. 543 00:51:01,595 --> 00:51:07,565 I did the headers. I did everything right. I went back to word re, saved it as a PDF, opened it back in Acrobat. 544 00:51:07,895 --> 00:51:14,945 All good. So it's like, who knows, maybe it just didn't properly save the tags the first time or something like that, right? 545 00:51:15,695 --> 00:51:21,064 Yes. Uh, and uh, they believe it pulls from the info and volume in here. 546 00:51:21,065 --> 00:51:24,365 And there is a title option, the info in word. 547 00:51:24,785 --> 00:51:31,804 Gotcha. Okay. So if you go to word so preferences and word of the file and put the info there that's where you can. 548 00:51:31,805 --> 00:51:35,465 So that's where you can set the title. Yeah. But that's still another step right. 549 00:51:35,495 --> 00:51:42,154 Yes. But that is good to know. So if you were constantly using this word document you would want to set it that way. 550 00:51:42,155 --> 00:51:48,875 Right. Because then if you made any edits to that word document for say the following year, then the title would at least be correct. 551 00:51:49,235 --> 00:51:56,545 So but that hopefully that is in the, uh, document accessibility 101 of how to set up your word document properly. 552 00:51:56,555 --> 00:52:01,015 Hopefully that little tidbits in there because these are things that I think, uh, 553 00:52:01,025 --> 00:52:05,135 most of us are just not really sure of how to set it up really properly from the beginning. 554 00:52:05,315 --> 00:52:11,315 And I think probably the course can help us. I know there's a checklist from that course too for word, PowerPoint in Excel. 555 00:52:11,315 --> 00:52:20,285 That would be helpful. So, um, it is true that getting it in your source document as good as you can is going to be is going to be ideal. 556 00:52:20,465 --> 00:52:25,145 Yeah. So that's essentially what I understand is the best is the recommended workflow. 557 00:52:25,385 --> 00:52:32,015 Yes. Get it as accessible as possible in word. Save it as a PDF, but you still have to check it in Acrobat and make sure it's. 558 00:52:32,045 --> 00:52:37,235 Good, especially if it's, you know, forward facing and public facing and in your course and all of that. 559 00:52:37,715 --> 00:52:43,144 Now for canvas, it's always probably going to be best if you can just put the stuff in HTML and stick it in canvas. 560 00:52:43,145 --> 00:52:51,485 Right. But there are definitely cases in which you do need to use PDF for where it's like a report or resource, you know, something like that. 561 00:52:51,485 --> 00:52:57,215 Totally understandable. And, um, I like using these learning resources that I create to share with teachers. 562 00:52:57,455 --> 00:53:01,444 So we're in the process of going through and making all of these PDFs. 563 00:53:01,445 --> 00:53:05,885 Correct. So this is one that I have since corrected, but this is the uncorrected version. 564 00:53:06,065 --> 00:53:11,615 And it wasn't too bad for me to correct this because I had the source in word and I was able to just be like, 565 00:53:11,615 --> 00:53:20,045 okay, put the alt text in, forget headers and footers. I already had the styles, um, set up and all of that put in the alt text for the screenshots. 566 00:53:20,435 --> 00:53:24,875 You know, it was maybe 20 minutes or so and then I was done with that. So this is a simple document. 567 00:53:25,235 --> 00:53:28,148 So that was a really good question. Thank you. Um, other questions for the group or from online? 568 00:53:31,274 --> 00:53:37,814 Thank you all so much for coming. Hopefully this was helpful to just kind of show you guys these curated resources. 569 00:53:38,054 --> 00:53:40,317 Uh, feel free to use them. Feel free to share. This session is going to be is recorded and I will get it, um, accessible on on our website as well.