1 00:00:09,922 --> 00:00:35,212 Chelsy Hooper: And so we will go ahead and get going here. Alright, so welcome to Adobe Acrobat DC. So this is definitely more of a beginner section to Adobe Acrobat which helps you create PDFs edit PDFs combine files, you know, so you can share them more easily and things like that. 2 00:00:35,212 --> 00:00:48,742 Chelsy Hooper: And so Alex has posted the presentation to today in the chat. So I would encourage you, Michelle. To go ahead and click the link in the chat. 3 00:00:48,742 --> 00:00:53,902 Chelsy Hooper: And then that will, you've got today's presentation. Yeah. 4 00:00:53,902 --> 00:01:04,252 Chelsy Hooper: And so, um, and you can also just get there by going to the to a browser and typing in RB slash M de RL Acrobat which is on the screen here as well. 5 00:01:04,252 --> 00:01:14,062 Chelsy Hooper: But that will get you the link for today. And today's presentation and that way you can kind of click along and join in and things like that. 6 00:01:14,062 --> 00:01:25,612 Chelsy Hooper: So this is just a simple web page with the with today's presentation on it and it'll have all the items that we're going to go through to talk about Acrobat 7 00:01:25,612 --> 00:01:38,722 Chelsy Hooper: It'll also have links and resources things you can do to continue learning all kinds of great features and things like that. So first of all, just kind of do some introductions to get started. 8 00:01:38,722 --> 00:01:45,802 Chelsy Hooper: So my name is Chelsea Hooper. I'm an instructional technology specialist in the MD RL the media and digital resource lab. 9 00:01:45,802 --> 00:01:55,642 Chelsy Hooper: Which is a computer lab in the library. And we're actually turning into the innovation and research commons. We're in the middle of renovating and all of that. 10 00:01:55,642 --> 00:02:07,612 Chelsy Hooper: And so we're going to be adding some new areas on the first floor of the library maker space, things like that. Hi. Good to see you. Great. We are just getting started and and the chat. 11 00:02:07,612 --> 00:02:23,722 Chelsy Hooper: Is posted Alex's posted the link to today's presentation. And it's also right here on your screen as well RB slash MD RL Acrobat and that gets you today's presentation and links and all of that stuff. 12 00:02:23,722 --> 00:02:34,102 Chelsy Hooper: And then I've got a couple of assistants helping me today. So I'll let them introduce themselves real quick. So let's see. Alex, if you like to go first. 13 00:02:34,102 --> 00:02:44,992 Alexandria Crowe: Yeah, hey, I'm Alex and I'm a student employee at the end yarrow and I'm also a graphic design major and marketing minor at Auburn University. 14 00:02:44,992 --> 00:02:47,572 Chelsy Hooper: Great. And we've also got Noel with us. 15 00:02:47,572 --> 00:02:58,492 Noel Shorts: Hello, my name is Noel. I'm a student employee at the end BRL and I am a student in graphic design and a minor in art history. 16 00:02:58,492 --> 00:03:13,162 Chelsy Hooper: Great, thank you. Awesome. And a little bit. They're going to share how they use Acrobat and also some companion apps to Acrobat which includes a mobile app for your phone called Adobe scan, which is really helpful as well. 17 00:03:13,162 --> 00:03:20,422 Chelsy Hooper: And so for Auburn University students, they get access to the entire Adobe Creative Cloud. 18 00:03:20,422 --> 00:03:35,092 Chelsy Hooper: They go to Auburn adobe.com or.edu to sign up and get their free Adobe ID faculty and staff and actually everybody technically has access to Adobe Acrobat because we have a site license for that. 19 00:03:35,092 --> 00:03:42,082 Chelsy Hooper: And so you should already have access to Acrobat and be able to access that on your computer. 20 00:03:42,082 --> 00:03:52,972 Chelsy Hooper: If you are a student, then you do need to go ahead and sign up for your Adobe ID first and then you can get Acrobat downloaded to your computer and sign in with your Auburn ID there. 21 00:03:52,972 --> 00:04:07,312 Chelsy Hooper: If your faculty and staff. You should already have it on your computer. If you're working on a school issued computer and you should be signing into that just as you would normally sign into your Auburn. 22 00:04:07,312 --> 00:04:21,202 Chelsy Hooper: logins and all of that, the licensing for us for faculty and staff changed when Adobe went to subscription base for Acrobat 23 00:04:21,202 --> 00:04:28,762 Chelsy Hooper: So if anybody does have any trouble signing into it in their faculty and staff, they just need to talk to their oh it contact 24 00:04:28,762 --> 00:04:41,902 Chelsy Hooper: Because with the switch it used to be. It was all installed just on that person's computer but then with the switch to subscription. It's now under a named user account so it goes by your Auburn ID. 25 00:04:41,902 --> 00:04:48,292 Chelsy Hooper: And so if your IT person didn't get everybody's Auburn ID into the system. 26 00:04:48,292 --> 00:05:00,682 Chelsy Hooper: You know, and that sort of thing, then that that would need to take place. So if anybody has trouble with it, contact your IT person students, you simply go to adobe.edu sign up and get your Adobe ID. 27 00:05:00,682 --> 00:05:06,412 Chelsy Hooper: And then we recommend that you download the Adobe desktop app to your computer. 28 00:05:06,412 --> 00:05:17,092 Chelsy Hooper: And then that way when you sign in. So that with your Adobe information, then you can very easily download the applications. You need including Acrobat 29 00:05:17,092 --> 00:05:32,152 Chelsy Hooper: And there's a direct download links here to to get to that application. And it's just very handy because for example when you bring up the Adobe desktop app ill. Have you can make sure you sign in over here and then 30 00:05:32,152 --> 00:05:42,982 Chelsy Hooper: You can just download the applications, you need and then you've got DC right here and you can install and then open you can manage your updates and all of that. So it's a super handy app to have 31 00:05:42,982 --> 00:05:50,302 Chelsy Hooper: But if you're just working on the on Acrobat totally fine. You seem to have Acrobat installed and make sure you can sign them properly and all of that. 32 00:05:50,302 --> 00:05:59,332 Chelsy Hooper: So please understand that Adobe Acrobat DC is different from Adobe Reader, so Adobe Reader is Adobe's free 33 00:05:59,332 --> 00:06:12,982 Chelsy Hooper: App that anybody can download that enables people to view PDFs. And the reason why that's important is because when you are using Acrobat DC to create or edit PDFs that sort of thing. 34 00:06:12,982 --> 00:06:21,562 Chelsy Hooper: It's important to understand the reason why you're making it into a PDF is so that it can be a readable format. 35 00:06:21,562 --> 00:06:31,642 Chelsy Hooper: by anybody. So anybody that you send that to regardless of whether they have Acrobat or not can at least download the free Adobe Reader and can 36 00:06:31,642 --> 00:06:38,662 Chelsy Hooper: See your files, you know, and it just can't kind of keeps your files all together and sort of creates them. 37 00:06:38,662 --> 00:06:53,782 Chelsy Hooper: And what they call a portable document format that's what PDF stands for. And it was it was invented by Adobe this format was to help with cross platform files to help with 38 00:06:53,782 --> 00:07:03,292 Chelsy Hooper: files from different types of productivity software applications. So somebody is working in Word over here and then somebody overhears working and pages. 39 00:07:03,292 --> 00:07:11,902 Chelsy Hooper: You know, and they want to just convert to PDFs and then unconverted from PDF and keep working on it, then they can do that. So it's just a way to help 40 00:07:11,902 --> 00:07:28,492 Chelsy Hooper: People share files in and what it also does is it kind of it maintains the integrity of the file. So whatever you created it in and then you turn it into a PDF that PDF sort of makes a static file. 41 00:07:28,492 --> 00:07:40,252 Chelsy Hooper: That doesn't get warped by formatting issues and things like that. So like if I had created something in office 365 online and word and somebody else, open it up and like word 42 00:07:40,252 --> 00:07:45,682 Chelsy Hooper: You know, from like five years ago or something like that, you know, then it would 43 00:07:45,682 --> 00:07:56,422 Chelsy Hooper: The formatting might get messed up. So this way. It's like the formatting stays the same. And it's very viewable and easy to read. And you can also compress your files and make it easier to send so 44 00:07:56,422 --> 00:08:01,192 Chelsy Hooper: Yeah, so we're going to be looking at several different things we can use Acrobat for 45 00:08:01,192 --> 00:08:09,382 Chelsy Hooper: And then also, here's a quick note about computers that are compatible with Adobe Acrobat DC every once in a while. 46 00:08:09,382 --> 00:08:19,432 Chelsy Hooper: We have students who may be working on, say, a seven or eight year old laptop and some of those are not compatible with the newest version of Adobe Acrobat 47 00:08:19,432 --> 00:08:27,142 Chelsy Hooper: So what they can do is, of course, they could use our remote lab that we have on the MD RL. 48 00:08:27,142 --> 00:08:34,192 Chelsy Hooper: They can do that. They can remote into a computer that has it, and then another option is they can just use 49 00:08:34,192 --> 00:08:44,302 Chelsy Hooper: Adobe Acrobat Pro DC instead of using the Acrobat application on their computer, they can just use what Adobe calls DC the document cloud. 50 00:08:44,302 --> 00:08:53,872 Chelsy Hooper: So this is actually sort of an online version of Adobe Acrobat so they can still create files and do all that. But they're doing it within a browser. 51 00:08:53,872 --> 00:09:05,302 Chelsy Hooper: So that's an option if you are in a spot where you have a computer that's not really compatible or it's not performing very well. You can use the just the document cloud. 52 00:09:05,302 --> 00:09:12,202 Chelsy Hooper: Which is very nice. And it makes it easy to share your files because it's already online. So you're just like sharing it with different people and so on. 53 00:09:12,202 --> 00:09:24,862 Chelsy Hooper: And then also in the presentation today. We've got Adobe Acrobat support page just a handy link in case you have specific questions about Acrobat and so on. And then to get started today. 54 00:09:24,862 --> 00:09:31,252 Chelsy Hooper: Here's a couple of things that we're going to be running through. So this is basically like our lesson plan for today that we're going to go through 55 00:09:31,252 --> 00:09:43,492 Chelsy Hooper: And as much as you can. If you're able to follow along in Acrobat yourself, that would be great. I know with this online format of workshops. Sometimes that's hard to do. 56 00:09:43,492 --> 00:09:57,352 Chelsy Hooper: So if you're more comfortable just watching that you're totally welcome to do that and just watch the demos and listen and that sort of thing. And then, tomorrow you guys will be getting an email confirmation 57 00:09:57,352 --> 00:10:05,872 Chelsy Hooper: A follow up email from today's workshop and it will have a link to the recording from today's workshop, we're recording this today. 58 00:10:05,872 --> 00:10:18,622 Chelsy Hooper: And that way you can review it if you want to, you could pause it try some of these things on your own and that sort of thing. So whatever you're kind of you're comfortable with. If you have a bigger screen computer and you can put put 59 00:10:18,622 --> 00:10:30,652 Chelsy Hooper: You know the presentation on one side and then have Acrobat open on the other and try some of these that's great if you just feel comfortable just watching that's totally fine, too. So whatever works for you, but right 60 00:10:30,652 --> 00:10:39,262 Chelsy Hooper: But if you would like to follow along. There's a link here to some practice files. If you would like to follow along exactly with me. 61 00:10:39,262 --> 00:10:56,752 Chelsy Hooper: You are of course could use your own files on your own computer. If you have some that you would like to try that would be totally fine. But if you want some sort of dummy files that you're you don't care about you can go to get practice files and that will take you to this. 62 00:10:56,752 --> 00:11:05,482 Chelsy Hooper: shared folder here and then you can just download these different files us click on the little three dots here and then hit download 63 00:11:05,482 --> 00:11:12,442 Chelsy Hooper: And you can just download each of these and then that will give you some sort of practice dummy files for today. 64 00:11:12,442 --> 00:11:17,662 Chelsy Hooper: So I'll give you a moment to get the link. Go to the short Avi link that's posted in the chat. 65 00:11:17,662 --> 00:11:30,262 Chelsy Hooper: And then if you scroll down to the hands on section and click this link here, then you can download some of those files. If you'd like to follow along. And so while I'm giving you a moment to kind of do that, let's have 66 00:11:30,262 --> 00:11:39,232 Chelsy Hooper: Also, before we, before we go on into that. There's another application that you might be interested in trying as well which is Adobe scan. 67 00:11:39,232 --> 00:11:57,442 Chelsy Hooper: And Adobe scan is a mobile app. So while you're downloading the practice files or if you would like to another thing you can do on your mobile devices. Go ahead and download the Adobe scan mobile app. It's totally free. And then you just sign in using your Adobe ID. 68 00:11:57,442 --> 00:12:05,932 Chelsy Hooper: And we'll talk about that a little bit more but it basically helps you use your camera phone as a scanner. 69 00:12:05,932 --> 00:12:14,272 Chelsy Hooper: So you can take your camera phone pointed at an object, whether it's a document or a piece of art or something you need to document. 70 00:12:14,272 --> 00:12:25,102 Chelsy Hooper: Receipts you know whatever you need. And then it'll save it as a PDF for you. And if you're signed in, it'll automatically put your PDF in your document cloud. 71 00:12:25,102 --> 00:12:33,172 Chelsy Hooper: So then it will already be in your Adobe Acrobat next time you log on to your desktop, it'll automatically be there. 72 00:12:33,172 --> 00:12:46,162 Chelsy Hooper: If you want to do that. You can also just save it and send it as an attachment or do whatever you need to do with that. Okay. So while we're taking a moment, um, you know, to get like let you guys get situated with that. 73 00:12:46,162 --> 00:13:00,262 Chelsy Hooper: Maybe if we could have our assistance, kind of just talk a little bit about how they use Acrobat or Adobe scan, that would be great. So maybe, Alex. If you'd like to share a little bit 74 00:13:00,262 --> 00:13:12,082 Alexandria Crowe: Yeah, so I was talking to Chelsea earlier about Adobe scan. Specifically, um, do you know if that is available on Android devices. 75 00:13:12,082 --> 00:13:13,402 Chelsy Hooper: We can check real quick. 76 00:13:13,402 --> 00:13:17,902 Alexandria Crowe: Okay, um, it's super convenient if it's an iPhone. 77 00:13:17,902 --> 00:13:21,052 Alexandria Crowe: Because it's just made to work with that but 78 00:13:21,052 --> 00:13:23,092 Alexandria Crowe: Yeah, it should be a an Android app. 79 00:13:23,092 --> 00:13:23,932 Alexandria Crowe: Yet well 80 00:13:23,932 --> 00:13:35,752 Alexandria Crowe: Yet, but it's just so useful if if you don't have access to a scanner, like we have in the library or at print shops, they'll have scanners. 81 00:13:35,752 --> 00:13:45,922 Alexandria Crowe: If you don't have access to that. It's just a quick app where you just hold your phone, you kind of take a picture of it and it converts it in that app to 82 00:13:45,922 --> 00:14:01,162 Alexandria Crowe: A scanned document that you can then email or text or airdrop to another device. So it's just, it's really fast. It's really easy and I use it almost like on a daily basis. 83 00:14:01,162 --> 00:14:15,652 Alexandria Crowe: For a lot of different lot of different things. But, um, and you can pull those up and Adobe Acrobat and you can rearrange the order of the files you scanned or combine different files from 84 00:14:15,652 --> 00:14:31,402 Alexandria Crowe: Say different times that you've taken scans on so it's just a really great on hand app to have on your phone, the Adobe scan is and Acrobat Reader, kind of like Chelsea was saying. It's just a really good. It's a universal 85 00:14:31,402 --> 00:14:44,632 Alexandria Crowe: Document reader. So as long as something is a PDF. You can anybody can view it. So that's really helpful in the world of Max versus PCs or windows so 86 00:14:44,632 --> 00:14:45,742 Alexandria Crowe: Good, yeah. 87 00:14:45,742 --> 00:14:57,352 Chelsy Hooper: Definitely, and also in this world where we, you know, we're kind of working from home offices, you know, and that sort of thing. And so we can sometimes it's easier to kind of just sketch out an idea and then maybe just send 88 00:14:57,352 --> 00:15:04,582 Chelsy Hooper: A picture of that to someone you can have it you know a little bit more organized fashion. This way by scanning it as a PDF 89 00:15:04,582 --> 00:15:18,022 Chelsy Hooper: Then it's in your Adobe document cloud. And then you guys can continue working on it or comment on it or whatever. So yeah, those are great examples. Thank you. And then maybe Noel. If you want to talk a little bit about Acrobat or scan. 90 00:15:18,022 --> 00:15:20,932 Noel Shorts: Yes, so as 91 00:15:20,932 --> 00:15:30,802 Noel Shorts: Being in the graphic design program we we are comment, our assignments are really our feedback, it's really based off of critique each other's 92 00:15:30,802 --> 00:15:50,872 Noel Shorts: Work, but with recent events we weren't able to do that in person. So we were able to send each other our files and comments about, you know, change this. Maybe I like that. I like what you're doing on this page, it, it helped keep some sense of normalcy, with all the changes that were happening. 93 00:15:50,872 --> 00:15:59,272 Chelsy Hooper: Mm hmm. Yeah. Yeah, that's a good point for sure because you want to kind of be organized with it a bit. And then, if you've got the written comment there just like 94 00:15:59,272 --> 00:16:06,832 Chelsy Hooper: If you guys have worked, maybe in Google Docs before or one drive, you know, or word you know tracking and commenting and things like that. 95 00:16:06,832 --> 00:16:11,992 Chelsy Hooper: Similar to that, but I think it works a little bit more smoothly. It lets you kind of put a sticky note. 96 00:16:11,992 --> 00:16:24,172 Chelsy Hooper: On there and then you can like you said easily see, oh, we should change this picture. Or here's an idea for what you might do here, and then you don't have the messy track changes, you know, for Word document, either. 97 00:16:24,172 --> 00:16:33,502 Chelsy Hooper: And then here's just a little quick demo of Adobe scan here just to give you an idea of it. This is easier than me. Switching to my device and showing you 98 00:16:33,502 --> 00:16:40,642 Chelsy Hooper: But yeah, she's got, you know, sort of a paper poster that she's made here and she's going to save it as a PDF 99 00:16:40,642 --> 00:16:53,362 Chelsy Hooper: And it'll also notice that it said it was recognizing the text. So if she changed her mind and wanted to edit the text and Adobe Acrobat before she sent it she could do that. 100 00:16:53,362 --> 00:17:02,032 Chelsy Hooper: So she can go to Edit PDF, the text right there is completely editable. So it basically kind of automatically. Did you know like an OCR 101 00:17:02,032 --> 00:17:08,092 Chelsy Hooper: But it does a really, really good job of really haven't seen it mess up, you know, 102 00:17:08,092 --> 00:17:19,312 Chelsy Hooper: Those of us who have used OCR before sort of back in the day, you know, you got us pretty lucky if you forgot, most of it correct, you know, and I haven't seen the W scan. 103 00:17:19,312 --> 00:17:28,192 Chelsy Hooper: screw anything up. And then she can send it as an attachment, you know, or whatever. And then she's off on her day so 104 00:17:28,192 --> 00:17:36,052 Chelsy Hooper: Nice little demo there that we can take advantage of. So that's a quick example of Adobe scan, but I want. We wanted to show that to you first, before 105 00:17:36,052 --> 00:17:45,052 Chelsy Hooper: Because if they work in conjunction, you know, and so it's a fast way to begin workout PDFs is using that scan option because you may have stuff on paper at home. 106 00:17:45,052 --> 00:17:53,932 Chelsy Hooper: Or you may be instructing somebody in something and you've got the paper version here and you want to, you know, or you want to make changes to it or you want to add some notes. 107 00:17:53,932 --> 00:18:06,262 Chelsy Hooper: You can quickly do that through scan so great. Thank you guys, that was awesome. So what we'll do now is, we'll go ahead and maybe get started in Acrobat so I basically already have Acrobat open here. 108 00:18:06,262 --> 00:18:17,542 Chelsy Hooper: And I'm going to minimize this. Oh, and as you guys have questions. Those of you who are attending, feel free to post questions in the chat or comments and that sort of thing. And 109 00:18:17,542 --> 00:18:28,852 Chelsy Hooper: Alex to Noel are here to help monitor the chat and they'll answer your questions as best they can, if there's something they can't answer them. They'll get my attention and we can talk about it. 110 00:18:28,852 --> 00:18:34,282 Chelsy Hooper: But hopefully, that will give you a way where you can ask some questions right away, and so on. 111 00:18:34,282 --> 00:18:44,422 Chelsy Hooper: So once you're inside of acrobat. It is a little confusing at first because you end up at this home screen. So when to kind of just go over the interface, a little bit. 112 00:18:44,422 --> 00:18:51,052 Chelsy Hooper: When you first open up Acrobat it's actually going to realize that you haven't. Maybe opened it before. If you haven't 113 00:18:51,052 --> 00:19:05,782 Chelsy Hooper: And it'll give you these little links to some brief introductions. If you would like to use those. You can totally do that Adobe has gotten really good about embedding some of their tutorials within the application so that when you first open it. It's kind of prompting you to do. 114 00:19:05,782 --> 00:19:06,922 Chelsy Hooper: Some of those, but 115 00:19:06,922 --> 00:19:10,552 Chelsy Hooper: Oftentimes when we're at work. We're trying to get something done. 116 00:19:10,552 --> 00:19:24,472 Chelsy Hooper: We're those, you know, we kind of brushed by those because we're just trying to figure out the one thing that we have to do. Right, so hopefully today will give you kind of an overview and we'll give you a little bit better ideas of the concepts and stuff like that. 117 00:19:24,472 --> 00:19:25,882 Chelsy Hooper: So the home area. 118 00:19:25,882 --> 00:19:30,082 Chelsy Hooper: Basically is supposed to help you kind of manage your files. 119 00:19:30,082 --> 00:19:39,682 Chelsy Hooper: So sometimes that throws people off a little bit because they expect on the home screen to have something like how do I create a create a PDF. How do I edit it and all that kind of stuff. 120 00:19:39,682 --> 00:19:47,362 Chelsy Hooper: Well for Acrobat home is actually kind of like what files do you want to start working with okay so 121 00:19:47,362 --> 00:19:57,622 Chelsy Hooper: It's got a recent is what it's usually going to default to so it's it's finding the most recent files that you've worked on an acrobat and listing those first 122 00:19:57,622 --> 00:20:12,922 Chelsy Hooper: And then also, it's got items that you maybe have sent to people. And then here is that Adobe scan. So the Adobe scan area would include any documents that you used Adobe scan for 123 00:20:12,922 --> 00:20:23,452 Chelsy Hooper: And in, got it, got it saved to your document cloud, then this is where it's going to appear. So if you're using both of those in conjunction. If you scan something 124 00:20:23,452 --> 00:20:27,592 Chelsy Hooper: And then you open it up, you want to open up on your desktop and edit it some more. 125 00:20:27,592 --> 00:20:35,512 Chelsy Hooper: This is where you would go to find those files and then you would double click the file you wanted to continue working on it and things like that. But yeah, I've 126 00:20:35,512 --> 00:20:47,392 Chelsy Hooper: Just like Alex and Noel I found it super handy for really quick things like I have people sign in to workshops. And so this is a really fast way for me to get a PDF of their sign in. 127 00:20:47,392 --> 00:20:57,292 Chelsy Hooper: As proof that they attended and things like that. So very easy kind of simple things, a floor plan that we had marked up, you know, with some changes. And then we sent it back and so on. 128 00:20:57,292 --> 00:21:00,862 Chelsy Hooper: You know, that is super handy and that's where those files are 129 00:21:00,862 --> 00:21:13,972 Chelsy Hooper: And then if you are looking for files that you wanted to work on from your computer that you would go to your computer and you could browse for a location. So if there were files, you need to pull from your computer. 130 00:21:13,972 --> 00:21:24,622 Chelsy Hooper: And then there's also your document cloud notice Adobe scan is inside of your document cloud. So you that's another way you can get to it. And you can also create 131 00:21:24,622 --> 00:21:32,422 Chelsy Hooper: PDF files on with an acrobat and save it to your document cloud. And that's where you would find these files. 132 00:21:32,422 --> 00:21:40,762 Chelsy Hooper: And then if you add a diff another Adobe account. You could add a second account here. We won't do that, of course, because we're working on the Auburn. 133 00:21:40,762 --> 00:21:55,612 Chelsy Hooper: Account here so home is where your files are ok and then to see the options you have for your files and to manage your, your tool list over here. 134 00:21:55,612 --> 00:22:06,832 Chelsy Hooper: This is sort of the next screen to look at would be to find your tools here so you don't have to use all of these tools, of course. But sometimes people first open Acrobat 135 00:22:06,832 --> 00:22:17,452 Chelsy Hooper: Maybe only a few of these tools are visible over here, when they open a PDF. So they get confused about that. They're like, where the rest of the tools. Well, to add them over here. 136 00:22:17,452 --> 00:22:30,532 Chelsy Hooper: You would just click add here and then it's going to appear over here in your right hand toolbar. And then when you exit out over here. You're just removing it from the toolbar. You're not deleting the tool. 137 00:22:30,532 --> 00:22:38,242 Chelsy Hooper: So your tools always exist here under tools and you can search for them to find them more quickly. If that's what you need to do. 138 00:22:38,242 --> 00:22:47,062 Chelsy Hooper: And then when you want to use one of the tools you can either click over here to access one of those tools or you can click on Open here. 139 00:22:47,062 --> 00:23:02,872 Chelsy Hooper: But there are a lot more tools down here. So as you begin to use Acrobat you'll figure out which tools you use most often, and those are the ones you're going to want to click Add to and have them be over here. So, most, most people 140 00:23:02,872 --> 00:23:17,932 Chelsy Hooper: To write to get started off with, I would mostly recommend that you go ahead and add create PDF combined files, really, most of these under create and edit, edit PDF export PDF 141 00:23:17,932 --> 00:23:23,002 Chelsy Hooper: Organized pages is good. Send for comments is good. 142 00:23:23,002 --> 00:23:33,502 Chelsy Hooper: And then the rest really is kind of up to you, depending on how frequently use it. But today we're mostly going to be using these sort of more basic tools, but we'll talk about some of the others as well. 143 00:23:33,502 --> 00:23:42,292 Chelsy Hooper: And of course they have more so if somebody sends you a PDF and it says, I need you to stamp it. I need you to comment on it. 144 00:23:42,292 --> 00:23:52,072 Chelsy Hooper: Then this is where you can find the rest of those tools you can simply click Add, and then they will be over here in your tool list or you can just click Open. You don't have to 145 00:23:52,072 --> 00:24:03,742 Chelsy Hooper: Add them over here and then you can even do stuff like learn more like what does this tool do before you use it. So you have some options there and so on. Okay. 146 00:24:03,742 --> 00:24:15,922 Chelsy Hooper: And so what we're going to do first, basically, I'm going to check a little lesson plan over here. So we did that we're going to create a PDF from a single file. So there's a couple of different ways you can create a PDF 147 00:24:15,922 --> 00:24:23,512 Chelsy Hooper: And so when we hit Create PDF and we're inside of Acrobat is going to ask us, okay, what do you want to create a PDF from 148 00:24:23,512 --> 00:24:33,292 Chelsy Hooper: Notice that we can actually create a PDF from a blank page. So typically PDFs come from files that are already created and another format. 149 00:24:33,292 --> 00:24:45,082 Chelsy Hooper: So a lot of times people are work either have a Word document. Maybe they have an Excel file would be to have a PowerPoint. Maybe they want to put all those together in a PDF and send you know as a packet to someone 150 00:24:45,082 --> 00:24:58,612 Chelsy Hooper: This is a great tool for doing that. But you can also create PDFs from within your other applications. So if you're inside of Word, you can do a Save As, as a PDF, you know, increase it that way. 151 00:24:58,612 --> 00:25:08,512 Chelsy Hooper: You know, and so you can do it that way as well. But you can also do it from right within acrobat. So if we just choose Create a PDF from a single file and then we're going to 152 00:25:08,512 --> 00:25:18,412 Chelsy Hooper: Click Create is gonna ask us, okay what file. Do we want to use. And what I did is I save those practice files that I showed you guys on the presentation. 153 00:25:18,412 --> 00:25:36,532 Chelsy Hooper: Into a folder called Adobe practice files. So that's what will work with. And let's say we wanted to, we already have it. But let's take this PowerPoint and let's turn it into a PDF. And notice here that this button is checked automatically if this means 154 00:25:36,532 --> 00:25:40,972 Chelsy Hooper: That means, please put the this file that I'm creating in my document cloud. 155 00:25:40,972 --> 00:25:54,202 Chelsy Hooper: So what that means is, it would be in the online document cloud, it wouldn't be saved locally on your computer. So if you wanted it saved locally on your computer, you could uncheck that or you can leave this checked. 156 00:25:54,202 --> 00:26:04,882 Chelsy Hooper: And then you can also do a second save after you've created the PDF. So it's kind of up to you which way you want to work. So I'm going to leave that checked and then I'm going to hit open 157 00:26:04,882 --> 00:26:15,562 Chelsy Hooper: And what it's going to do is tells me it's a first of all it's uploading the file to Adobe document cloud and also at the same time is basically converting it into a PDF 158 00:26:15,562 --> 00:26:24,052 Chelsy Hooper: And at this point, sometimes what you'll see is whatever application that file was in sometimes that application will open. 159 00:26:24,052 --> 00:26:32,752 Chelsy Hooper: And, you know, and then it will close and that's okay for it to do it didn't do that today because I think I've already. I've already run this before. 160 00:26:32,752 --> 00:26:43,942 Chelsy Hooper: So Powerpoint was probably already active and so on. But don't be afraid. If that happens to you if you've told it to open a bunch of files and convert them to a PDF 161 00:26:43,942 --> 00:26:53,212 Chelsy Hooper: You might see it open word open that file and then close it and then you might see that repeat a couple of times depending on how many files you have told it to do that too. 162 00:26:53,212 --> 00:27:06,652 Chelsy Hooper: And because sometimes it's better for it, especially in the case of word, it's better for it to open word and then turn it into a PDF and then place it you know into the document cloud or open an acrobat. 163 00:27:06,652 --> 00:27:12,352 Chelsy Hooper: For you. So just be aware that might happen. And don't worry about it. It's supposed to do that. It's okay. 164 00:27:12,352 --> 00:27:20,152 Chelsy Hooper: Alright, so now we've got basically this is now a PDF. It's open an acrobat. So now I have a couple of different options. I can do. 165 00:27:20,152 --> 00:27:31,612 Chelsy Hooper: So I can hit Save the file and I can get this now saved locally, if I want to, as well. It's already in document cloud. So, you know, it's fine. It's actually being saved. 166 00:27:31,612 --> 00:27:41,812 Chelsy Hooper: And now that it's in here. Okay, I can send it to somebody, if I want to. And now it's a PDF and so on. I can send it for comments. I can also make changes to it. 167 00:27:41,812 --> 00:27:50,962 Chelsy Hooper: So let's say I decided I didn't like some of these some of this font you know or something, or I wanted to change this picture, you know, 168 00:27:50,962 --> 00:27:57,382 Chelsy Hooper: That's another thing that's a great feature about Acrobat is it's not like you have to go back to that PowerPoint. 169 00:27:57,382 --> 00:28:09,112 Chelsy Hooper: Make the changes receive it as a PDF, if you're if you're okay with making the changes in Acrobat and now you have a different file slightly different file moving forward and Acrobat 170 00:28:09,112 --> 00:28:24,382 Chelsy Hooper: Then that's fine if it's important to you to always have the master be like the original very much correct version, then of course you could go back and do it that way, but just know that you can, once that you're here. You can edit this PDF 171 00:28:24,382 --> 00:28:35,932 Chelsy Hooper: So once you hit Edit PDF. What it does is basically scans the document for images and for text. And so now at this point it's realized that this is basically an image. 172 00:28:35,932 --> 00:28:41,512 Chelsy Hooper: And I can do all kinds of things to this image, just like I could in a different program, I can 173 00:28:41,512 --> 00:28:52,072 Chelsy Hooper: You know, I can flip it. I can crop it if I decided it was you know too big. I can, you know, resize it a little bit if I needed to. I can move it over a little bit. 174 00:28:52,072 --> 00:29:04,672 Chelsy Hooper: So I can do that. And then down here, I can adjust this text. If I wanted to, you know, I could change it may, you know, make edits to it. I've got all kinds of things here that I can decide I want to change it to 175 00:29:04,672 --> 00:29:17,722 Chelsy Hooper: And so on and so you know that just gives you some options as far as making changes to it. So if notice like if you went through and you realize, oh, you know, there was a typo here and I need to fix it. 176 00:29:17,722 --> 00:29:26,722 Chelsy Hooper: You know, you don't have to necessarily go back to that PowerPoint and make those you know make those changes and then resubmit it as a PDF. You can make those changes right within the PDF 177 00:29:26,722 --> 00:29:36,382 Chelsy Hooper: And that could work also for version two. If somebody send you a file, like maybe they've got original PowerPoint, they send you a PDF, you make changes to it in the PDF 178 00:29:36,382 --> 00:29:40,792 Chelsy Hooper: And then you send it back to them, you know, that can be an option as well. 179 00:29:40,792 --> 00:29:52,342 Chelsy Hooper: But notice how everything's already kind of figured it out. It figured out what what text is or let's say you decided you needed to add some more text somewhere, you can click add text and then you can just 180 00:29:52,342 --> 00:30:02,242 Chelsy Hooper: Click and drag to create your text box and then you can type your new text in you know make changes to it, whatever you like, you can add hyperlink to it. 181 00:30:02,242 --> 00:30:11,932 Chelsy Hooper: So this is another useful feature. So let's say somebody gave you a PowerPoint or something and they didn't put any links in there and you wanted to 182 00:30:11,932 --> 00:30:21,982 Chelsy Hooper: put links in there because maybe you're going to put this as a PDF like on your website or something like that. You can add links. So if you wanted this 183 00:30:21,982 --> 00:30:33,682 Chelsy Hooper: For example, to link to a certain website you can give it a visible rectangle. So when somebody basically gets to this PDF page, they'll see a little tiny invisible. 184 00:30:33,682 --> 00:30:41,692 Chelsy Hooper: Little tiny rectangle around it, indicating to them that there's some sort of action, they can do by clicking on it. And so you can 185 00:30:41,692 --> 00:30:54,442 Chelsy Hooper: Do all kinds of you can put in a custom link open a web page that you want and then you would just click Next. Until it you know what type of what URL. Do you want it to link to and then it would be hyperlinked so that's an idea as well. 186 00:30:54,442 --> 00:31:03,802 Chelsy Hooper: Another great feature of editing your PDF is sometimes you have like a draft version and you don't want people thinking this is the final version. 187 00:31:03,802 --> 00:31:07,822 Chelsy Hooper: So something that you can use to help you with that is the watermark 188 00:31:07,822 --> 00:31:15,682 Chelsy Hooper: So we can go to watermark and we can add a watermark to this PDF and remember we probably don't want to add a watermark to our original PowerPoint. 189 00:31:15,682 --> 00:31:25,462 Chelsy Hooper: You know, because why would we want to do that, we can just go back and make the changes after we've we finalized it so you can export it. And then as a PDF 190 00:31:25,462 --> 00:31:36,532 Chelsy Hooper: Tell it that this is a draft, so we can type in whatever texts we want. We could also use a picture. So if you've got a cute picture. This is draft or like a draft stamp or something like that. You could do that. 191 00:31:36,532 --> 00:31:45,412 Chelsy Hooper: And then we can rotate it, and we can also bring down the Opacity a bit so it looks a little bit more like a watermark 192 00:31:45,412 --> 00:31:52,522 Chelsy Hooper: And we can scale that up a bit. If we want to and so on, make it a little bit bigger. 193 00:31:52,522 --> 00:32:01,252 Chelsy Hooper: And now we can apply it to we can, if we hit okay. It's going to apply it to all these different pages we can tell it to apply to certain pages we can 194 00:32:01,252 --> 00:32:12,472 Chelsy Hooper: Apply it to multiple files if we've got more than one file, you know, in this PDF and then we've got a nice watermark on here. So that's really a nice feature as well. 195 00:32:12,472 --> 00:32:22,402 Chelsy Hooper: You can also you can add an image. So if you decide you need to add a picture, you know, to this, you would have to have the picture on your computer somewhere where you could get to it. 196 00:32:22,402 --> 00:32:34,072 Chelsy Hooper: You can add a header and footer. So let's say you wanted to you took this PowerPoint and you wanted to sort of formalize it a little bit more for sending to somebody, you could 197 00:32:34,072 --> 00:32:49,162 Chelsy Hooper: Add a header or footer that maybe has page numbers and that maybe you have some custom text at the top that you put or maybe you say last updated such and such date and then you send it to somebody for review. 198 00:32:49,162 --> 00:32:56,932 Chelsy Hooper: So using your headers and footers can be a really nice way to edit your PDF and add add some things to it so 199 00:32:56,932 --> 00:33:06,082 Chelsy Hooper: Yeah. So those are kind of your, your basics, as far as editing your PDF. You can, of course, continue to add more text to it, add images. 200 00:33:06,082 --> 00:33:14,902 Chelsy Hooper: And that sort of thing also inside of your edit PDF and when you're done. By the way, using this tool because notice over here on the left hand side. 201 00:33:14,902 --> 00:33:27,502 Chelsy Hooper: Acrobat shows you what tool you're in. So you will stay in whatever tool you select until you click this little x over here. So if you're like, I'm done editing. Go ahead and hit the x. OK. 202 00:33:27,502 --> 00:33:36,622 Chelsy Hooper: And then it'll save those changes, basically. And then you can get back to seeing your toolbar over here that you need to continue working with. Okay. 203 00:33:36,622 --> 00:33:48,142 Chelsy Hooper: So you also have this organized patient pages feature. So this is like your Slide Sorter you know in PowerPoint. So like if you decided, well, I really need 204 00:33:48,142 --> 00:33:57,172 Chelsy Hooper: This one you know this one to be first, whoops, this one to be first. Yeah, you can delete pages, you can click the little delete can right there. 205 00:33:57,172 --> 00:34:12,682 Chelsy Hooper: You can actually just rearrange your pages here. This is also really handy when you have combined files and maybe you want you know the JPEG to occur before the Excel file to occur before the PowerPoint and so on. 206 00:34:12,682 --> 00:34:27,592 Chelsy Hooper: You can also pull pages out of a PDF. So like if you had a PDF file and you just wanted to pull one page out to us and another PDF file, you can do that. So that's how you extract pages. So somebody has sent you. 207 00:34:27,592 --> 00:34:37,912 Chelsy Hooper: Something and you want to extract just one page out of that PDF that's where you do it here. You can also insert pages you can replace a page. 208 00:34:37,912 --> 00:34:48,682 Chelsy Hooper: You can split the document multiple files if you wanted to. If somebody sent you stuff where you decided I want these first three to be in one and these next three to be in the next one and so on. 209 00:34:48,682 --> 00:34:55,552 Chelsy Hooper: Then you've got several options here and to organize pages to help you do that. And those are those are pretty handy. 210 00:34:55,552 --> 00:35:06,532 Chelsy Hooper: And then let's do combine files. So what we're gonna do is we're going to try another tool. Next, we've done create and we've done at it and we're going to organize 211 00:35:06,532 --> 00:35:19,432 Chelsy Hooper: So another great feature of Acrobat is that it will help you take multiple files of different types. Put them together into one PDF file. So if we go to 212 00:35:19,432 --> 00:35:24,022 Chelsy Hooper: It's going to prompt us, it's going to say what files do you want to add 213 00:35:24,022 --> 00:35:35,752 Chelsy Hooper: Notice that you have this little feature called add open files. So what you could do is if you've got three or four files that you've been working on that are currently open on your computer. 214 00:35:35,752 --> 00:35:43,972 Chelsy Hooper: And you know those the files you want to put together into your PDF, then you can click that and it'll automatically figure out which files you have open 215 00:35:43,972 --> 00:35:50,632 Chelsy Hooper: And toss them in there if if you're really specific, like me, I'm want to like control which files actually get added 216 00:35:50,632 --> 00:35:59,332 Chelsy Hooper: Then you're going to want to click add files and it's going to ask you what files do you want to add from your computer, basically. So again, we're using our practice files. 217 00:35:59,332 --> 00:36:09,982 Chelsy Hooper: But here we're going to choose an Excel file and you can get to more than one option by hitting either control or command on your keyboard. While you're clicking and we're going to add 218 00:36:09,982 --> 00:36:29,182 Chelsy Hooper: A logo, the PNG file and we're going to add a let's add the PowerPoint and then we'll do the document in a minute. So we've got an Excel file an image file and a PowerPoint file that maybe we want to send all together to somebody as an entire package. So we're going to hit add files. 219 00:36:29,182 --> 00:36:43,132 Chelsy Hooper: And so now we've added the files here. So all this is done is just pull those files up. Notice I told you what might happen is happening where it might open, you know, the original application. 220 00:36:43,132 --> 00:36:59,092 Chelsy Hooper: And use the original applications PDF conversion tool that's totally fine. We're going to let it run and let it do its thing, as it needs to. So we're just gonna let this happened with the magic of Adobe work. 221 00:36:59,092 --> 00:37:09,862 Chelsy Hooper: And so on. So let's let that run converting converting Seta looks like we're probably done by now you can tell it's done when you get a little combine option over here. 222 00:37:09,862 --> 00:37:12,892 Chelsy Hooper: Okay, then you know you've got your option so 223 00:37:12,892 --> 00:37:24,322 Chelsy Hooper: But right now I can look at this and say, Okay, I've got my Excel file. I've got my PNG file. I've got my PowerPoint file. Are there any other files. I wanted to add at this point, I could go add more files from wanted to 224 00:37:24,322 --> 00:37:33,232 Chelsy Hooper: I can also click on one of these and hit remove if I decided I didn't want it. If I don't like that view. I can choose a different view gallery or list basically 225 00:37:33,232 --> 00:37:46,012 Chelsy Hooper: And then under options. There are some options here. So another thing you can check which is helpful is. You can also check always enable accessibility and re flow. 226 00:37:46,012 --> 00:37:49,612 Chelsy Hooper: And what that does is on the other end of the person receiving it. 227 00:37:49,612 --> 00:38:03,232 Chelsy Hooper: If they have like a screen reader or reader for their Acrobat which helps them then that kind of assists with those accessibility readers. So that is a good thing to to check and include 228 00:38:03,232 --> 00:38:22,732 Chelsy Hooper: Which is fine. So, um, we're gonna leave all these the same, they're totally fine. And then when we're ready. We've got all our all our all our files that we want. We're going to hit combine and now it's going to finish converting all these files into one PDF 229 00:38:22,732 --> 00:38:28,582 Chelsy Hooper: So it's probably going to do this thing again. We're it's opening up the original applications. 230 00:38:28,582 --> 00:38:35,662 Chelsy Hooper: And it's good for it to do that. And another reason why it's good for it to do that is because these other applications. 231 00:38:35,662 --> 00:38:46,552 Chelsy Hooper: Also often have the accessibility built into them. So like Microsoft Office does a really good job with that. So if you're using a Word document. 232 00:38:46,552 --> 00:38:57,112 Chelsy Hooper: And then you want to convert that word document into a PDF, then it's good to let the Word document, the word, word program. 233 00:38:57,112 --> 00:39:15,412 Chelsy Hooper: convert to PDF for you. Just like Adobe Acrobat how to do just now because word when you create a Word document, it's automatically including some metadata in there that will help with accessibility and then. So when you use the word 234 00:39:15,412 --> 00:39:34,732 Chelsy Hooper: Program to save it as a PDF, then it is, including those accessibility features from Word in Acrobat already. And there's some more accessibility features you can access in Acrobat if that's something you need to do and you to make sure that's really, really good. 235 00:39:34,732 --> 00:39:48,592 Chelsy Hooper: You can do that but capturing that natively from word in the first place is really helpful because all those sort of meta tags for accessibility will convert over to Adobe Acrobat from Word. 236 00:39:48,592 --> 00:39:57,082 Chelsy Hooper: You know, if you created it originally in word and then save it as a PDF, you know, from words. So that's just a little side note about that. 237 00:39:57,082 --> 00:40:05,992 Chelsy Hooper: So notice now we have our PDF created and it just named it binder to I can rename it when I save it. If I would like to 238 00:40:05,992 --> 00:40:16,282 Chelsy Hooper: Binder just means it's telling you this is several files you put together and we're on page one of nine right now. And so we can scroll down 239 00:40:16,282 --> 00:40:29,722 Chelsy Hooper: And look at all these options and look what it did, which is really nice kind of physicians these things. Anybody who's maybe worked in Word and some of your stuff was landscape and some of your stuff was portrait. 240 00:40:29,722 --> 00:40:33,922 Chelsy Hooper: You know, that's kind of a pain right you have to basically insert a page break 241 00:40:33,922 --> 00:40:45,862 Chelsy Hooper: And then change the orientation and then sort of another page break and then change it back so PDF is nice. You know when you combine the files like this, it kind of figures that out for you. And does that 242 00:40:45,862 --> 00:41:01,762 Chelsy Hooper: And so now we have our file and it's all put together, which is really nice. So if we wanted to. Now we could send this for comments, so maybe we've packaged some files together and we want to get comments on it from other people. So 243 00:41:01,762 --> 00:41:13,132 Chelsy Hooper: Another thing we can do is remember, we could also go to organize pages. So let's do that. So you can see what that looks like. So we've got our Excel or PNG and our PowerPoint, which is the order we told it to go and 244 00:41:13,132 --> 00:41:28,702 Chelsy Hooper: If we wanted to change our mind about that, of course, we could simply click and drag and so on. Okay. And then here's also where we could extract one of these files and we can pull it back out, you know, as an Excel so we could do that. 245 00:41:28,702 --> 00:41:36,142 Chelsy Hooper: And so after we kind of have the you know the binder. Set the way we want. We can do what's called send for comment. 246 00:41:36,142 --> 00:41:52,102 Chelsy Hooper: And so we have a couple options here. We can send it for comments by email. Okay, which is usually the best. Oh yeah, I have to save it first. So let's save it and I'm just going to leave it as binder, too. So we kind of had know what that is. And I'm going to save it to that local 247 00:41:52,102 --> 00:41:58,822 Chelsy Hooper: This this local one that we've been working on binder to is fine, but you can rename it whatever you want here. 248 00:41:58,822 --> 00:42:10,582 Chelsy Hooper: Okay, great. So now we haven't saved. So now we can go to send for comments by email. And it's important that it saved it first there correct that that has to happen first, because otherwise. 249 00:42:10,582 --> 00:42:19,432 Chelsy Hooper: It's the files, not going to know who had originally belong to, in the first place, as far as who should get the comments so yeah that was important for us to be first. So 250 00:42:19,432 --> 00:42:25,612 Chelsy Hooper: You, we can do an email based review and it kind of tells you how that how this is going to work. 251 00:42:25,612 --> 00:42:33,082 Chelsy Hooper: And then this is through the PDF that we're working on. But you could choose another PDF. If you wanted to whatever you're working on. 252 00:42:33,082 --> 00:42:48,232 Chelsy Hooper: And hit next. And then we can invite some people to review. So here's where you would use maybe their Auburn email addresses so that they were so that they will be signing in and reviewing your PowerPoint also using Acrobat 253 00:42:48,232 --> 00:43:00,532 Chelsy Hooper: Which would be best. So then you would put in their addresses here and it's going to basically send us to them as an attachment and then it's going to say you know so and so has invited you to review, you know, 254 00:43:00,532 --> 00:43:20,692 Chelsy Hooper: This PDF and to add comments to it and it kind of gives them instructions on how to do that which is nice. And then you also have this send for shared commenting. This is a little trickier. You kind of have to have a server setup and things like that. So that's not quite as friendly. 255 00:43:20,692 --> 00:43:31,672 Chelsy Hooper: But to send comments for email would totally work and then you also have an option to track comments over here, which I haven't really used as much 256 00:43:31,672 --> 00:43:38,902 Chelsy Hooper: But it looks like when you create an email based review, you can just tell it to notify us what it does and it probably sends you an email or whatever you want. 257 00:43:38,902 --> 00:43:49,702 Chelsy Hooper: After every time an update is made or whatever. So, but you could also just send the PDF manually to people and just attach it 258 00:43:49,702 --> 00:43:56,992 Chelsy Hooper: And then they can comment on it and send it back to you so you kind of have a couple of different options as far as getting comments here. 259 00:43:56,992 --> 00:44:06,112 Chelsy Hooper: And then we're going to click out of sending for comments. We're going to look at actually commenting. So you can also comment. 260 00:44:06,112 --> 00:44:21,922 Chelsy Hooper: On PDF. So somebody has sent me this PDF and I needed to add some comments on to it like this is what Noel was talking about as far as being able to, you know, add some comments to it and so on. So we have an option to add a sticky note. 261 00:44:21,922 --> 00:44:30,112 Chelsy Hooper: Which is pretty handy so I can put this little note, sort of, wherever whatever I'm referring it to and I could say 262 00:44:30,112 --> 00:44:45,532 Chelsy Hooper: Needs work, something like that. And then I can post that and then it see it. Notice that it knows I'm signed in, and it knows who said it and what what I said. And then somebody else could reply to you know my comment, you know, and so on. 263 00:44:45,532 --> 00:44:56,842 Chelsy Hooper: So you've got that you've got highlights. You can add you can underline text you can strike through text to indicate I don't want this here anymore. So you have some basic annotation. 264 00:44:56,842 --> 00:45:05,782 Chelsy Hooper: items you can do. There's also stamps. So a lot of people, you know, staff members and so on will use the stamps. 265 00:45:05,782 --> 00:45:15,082 Chelsy Hooper: To show yes this PDF has been to my office and it has been approved and so on. You can even add dynamic stamps. 266 00:45:15,082 --> 00:45:26,392 Chelsy Hooper: You know, and make changes to them. You can you can make edits to these you can kind of create your own stamps. Just go by whatever your department is telling you to do, and is allowing you to do. 267 00:45:26,392 --> 00:45:32,752 Chelsy Hooper: They might not like it if you go make all your own stamps and so on, but it might be kind of clever to 268 00:45:32,752 --> 00:45:38,782 Chelsy Hooper: And they may have standard stamps. They want you to use. So they have some standard ones that are already here. 269 00:45:38,782 --> 00:45:46,942 Chelsy Hooper: You can put in a little sign here box on certain things. If you're creating some sort of form that people need to fill out, and so on. 270 00:45:46,942 --> 00:45:54,892 Chelsy Hooper: And you can create your custom stamps here. And so that would then that would show up under dynamic so like these are the ones that I created. 271 00:45:54,892 --> 00:46:05,152 Chelsy Hooper: And you can do that on your own as well. You can add attachment to a PDF. So if there's another file that somebody needs to use to refer to this PDF 272 00:46:05,152 --> 00:46:12,742 Chelsy Hooper: And then you've got some drawing tools. So if you want to draw a shape or say, you know, circle this or whatever, things like that. So, 273 00:46:12,742 --> 00:46:22,942 Chelsy Hooper: And then over here, the comments would go with this PDFs, or wherever this PDF is saved in document cloud you saved it with somebody, then those comments would people ever everybody would see those 274 00:46:22,942 --> 00:46:28,342 Chelsy Hooper: You know, you can also just toss it back and forth over email if you want to, or do that email review. 275 00:46:28,342 --> 00:46:37,672 Chelsy Hooper: Sending for comments and that all this is kind of done automatically within, within that little structure that you set up, depending on who you sent it to for review. 276 00:46:37,672 --> 00:46:51,502 Chelsy Hooper: And so on. So, yeah. So those are the basics of the comments there and they'll so let's check our list over here to see what else we can do here. Oh yeah, where we talked about the word 277 00:46:51,502 --> 00:47:05,122 Chelsy Hooper: Change order. Yeah, we kind of did that. Oh, um, when, if somebody sends you a PDF like this and you need to take something back out of it. So if somebody sends you a PDF 278 00:47:05,122 --> 00:47:16,432 Chelsy Hooper: And you want to then turn this PDF back into something else. So let's go back actually to let's cancel that. Let me go back actually to the PowerPoint. 279 00:47:16,432 --> 00:47:28,402 Chelsy Hooper: So let's somebody sent me this PDF, but I actually want it as a PowerPoint, so that I can actually use the presenter mode, all that good stuff. So what I can do is once I have this file up 280 00:47:28,402 --> 00:47:37,642 Chelsy Hooper: I can go back to export PDF and notice it shows me the fall. I'm working on right here and I can say, yeah, I want to export this back out to PowerPoint. 281 00:47:37,642 --> 00:47:48,142 Chelsy Hooper: And then I'll ask you what I want to save it and then I can save it there and then it'll just be saved as a PowerPoint there. So she put it to there. So we know what's doing 282 00:47:48,142 --> 00:48:05,902 Chelsy Hooper: And, you know, then, now we've got that saved as a PowerPoint, we can pull that up as a separate PowerPoint, if we want to. So that's also you can also export export it as we'll see, now it's going to tell me yes he is showing me. See, I made a PowerPoint out of it. 283 00:48:05,902 --> 00:48:15,772 Chelsy Hooper: So be great notice it has the comment over here. That's funny. So it has the comment doesn't object, but I can just delete it and you know those comments. So if that happens, you can just delete those 284 00:48:15,772 --> 00:48:27,142 Chelsy Hooper: So it's it's PROVING TO ME, YES I export it back to PowerPoint and here it is. So, you know, if somebody sends you a PDF like that that either needs to be converted back into words so that you can do some 285 00:48:27,142 --> 00:48:45,382 Chelsy Hooper: Better editing than you could with acrobat. You can do that if somebody sends you a bunch of images that are stacked together in a PDF, because that's a nice kind of way to, you know, have packaged things like, for example, when we get 286 00:48:45,382 --> 00:48:51,172 Chelsy Hooper: marketing materials from Adobe containing maybe like an email. 287 00:48:51,172 --> 00:49:03,112 Chelsy Hooper: header image an Instagram post a Facebook header, you know, whatever it is a whole package, you know, a PDF flyer, you know, an eight and a half by 11 fire. 288 00:49:03,112 --> 00:49:16,792 Chelsy Hooper: And 11 by 17 fire, they put all that together in one PDF and then what we do is we just, you know, export it and then export certain pages you know as an image or whatever it is that we need 289 00:49:16,792 --> 00:49:28,582 Chelsy Hooper: So that we can you know continue to continue to work with it. But yeah, you can export, you know, back into a spreadsheet. So somebody sent an Excel sheet to is PDF. You can do that. 290 00:49:28,582 --> 00:49:36,442 Chelsy Hooper: Image so they can choose back into an image and so on. They have even more formats that you can do that too. So 291 00:49:36,442 --> 00:49:48,892 Chelsy Hooper: Those are some options there. We did that. Oh, you can also password protect a PDF file. So if you're working with something that's a little more sensitive content, you know, and that sort of thing. 292 00:49:48,892 --> 00:49:55,642 Chelsy Hooper: So we've got this open here. We can then go to protect 293 00:49:55,642 --> 00:50:08,062 Chelsy Hooper: And here we can restrict editing and then we can put in a password. And then we could, if we email this to somebody, we can give them the password if we want to allow them to edit. 294 00:50:08,062 --> 00:50:20,092 Chelsy Hooper: In so you can even do other things like you can encrypt it with a specific certificate if that's needed. You don't really need that unless you are work beginning to work on something. 295 00:50:20,092 --> 00:50:32,392 Chelsy Hooper: That maybe your department needs a whole encrypted digital workflow like people who work in admissions or advising, that sort of thing. 296 00:50:32,392 --> 00:50:45,382 Chelsy Hooper: Some of them might need this type of system because they need like officially signed things, and for that. There's a whole nother service called Adobe sign. So if your department is interested in that. 297 00:50:45,382 --> 00:50:53,182 Chelsy Hooper: Then you can get you can get in touch with me and then I can get you in touch with the person that you need to be in touch with for Adobe sign 298 00:50:53,182 --> 00:51:01,642 Chelsy Hooper: But i w sign is like DocuSign, you have this whole system of a secure workflow that is required for you. 299 00:51:01,642 --> 00:51:09,562 Chelsy Hooper: It's not the same as just regular Adobe Phil and sign which enables you to just do an E signature. 300 00:51:09,562 --> 00:51:20,932 Chelsy Hooper: On you know if it requires a digital certificate that is secure than you need. Adobe sign but for regular forms that just need an E signature. 301 00:51:20,932 --> 00:51:28,072 Chelsy Hooper: Then fill in sign will work just fine. So if we had let's use maybe 302 00:51:28,072 --> 00:51:39,772 Chelsy Hooper: We'll use this one, I suppose. So if we had a form that somebody sent us and we needed to sign it. We have another option down here called another tool called fill and sign 303 00:51:39,772 --> 00:51:54,952 Chelsy Hooper: So because you have access to acrobat. You can do e signature. So this is just if you need sort of a digital signature that didn't require, you know, the sort of higher level. 304 00:51:54,952 --> 00:52:08,812 Chelsy Hooper: digital certificate. That is, you know, legally binding. This is for, like, not necessarily legally binding things but like of simple form the E signature. So you can use fill in sign somebody sends you a form 305 00:52:08,812 --> 00:52:12,802 Chelsy Hooper: Maybe it's a Word document, whatever it is, bring it into Acrobat 306 00:52:12,802 --> 00:52:19,312 Chelsy Hooper: Or maybe they send it to you as a PDF, which is fine. You can go to fill and sign 307 00:52:19,312 --> 00:52:26,692 Chelsy Hooper: And then you would have your form here. You could use these little checkboxes and circles to mark up the form 308 00:52:26,692 --> 00:52:37,162 Chelsy Hooper: And you could also create your own form this way as well to have people electronically sign things, you know, so you can do this. Also, and then 309 00:52:37,162 --> 00:52:42,412 Chelsy Hooper: What they can do if they have Acrobat they can do. They can use the fill in sign 310 00:52:42,412 --> 00:52:49,942 Chelsy Hooper: And the first time you click here, you won't have one yet because it won't be set up, but it'll say add signature. 311 00:52:49,942 --> 00:53:01,852 Chelsy Hooper: And then it will see if we're going to see it. If we hit add add initials, but it'll say add signature and then you'll get some options to either use the trackpad to write out your signature, which is kind of hard to do. 312 00:53:01,852 --> 00:53:12,802 Chelsy Hooper: Or it'll say take an image and you can take a picture, you can write out your signature on paper, take a picture of it, send it to yourself to so you get it on your computer, upload that 313 00:53:12,802 --> 00:53:22,252 Chelsy Hooper: Signature image as a picture and to here and then that way it'll always be here if you need to add your digital signature. You just click 314 00:53:22,252 --> 00:53:35,872 Chelsy Hooper: And then you just click wherever your digital signature needed to go. And then notice there's an ad initials here as well. So they have some preset ones. So you can choose between some preset ones if you wanted to. 315 00:53:35,872 --> 00:53:40,912 Chelsy Hooper: And just go with that which might be the easiest thing to do because you know initials, whatever. 316 00:53:40,912 --> 00:53:55,672 Chelsy Hooper: But notice, you could also draw. You can also take a picture. So, you can write it out yourself and then take a picture and then you can choose to save those initials. So, um, that's filling sign and then you could fill all this other stuff if you wanted to. 317 00:53:55,672 --> 00:54:05,242 Chelsy Hooper: And, you know, but it depends on what the form is and what the requirements are, and things like that. But this little you know is fantastic for 318 00:54:05,242 --> 00:54:12,022 Chelsy Hooper: Things that maybe you would normally just print out and sign and then scan and then turn back in 319 00:54:12,022 --> 00:54:24,862 Chelsy Hooper: This is great. Fill in sign will be great for that because you can scan it w scan, bring it into Acrobat digitally sign it here and then send it back. So fill in sign is a great little feature. 320 00:54:24,862 --> 00:54:37,042 Chelsy Hooper: Also, and Alex and Noel might be interested in this, too, if they haven't seen it yet. They have this little if I go to scans. If I go to a scan here. 321 00:54:37,042 --> 00:54:48,412 Chelsy Hooper: And then I can go to enhance the scans. Then there's all these little buttons. I can pick to make it look better. So it's kind of like improving 322 00:54:48,412 --> 00:55:00,682 Chelsy Hooper: Things that you scan from Adobe scan you can tell it to you know thoroughly recognize the written text as well try to do that. You can insert things you can enhance the 323 00:55:00,682 --> 00:55:11,872 Chelsy Hooper: The image so you can tell it. Oh, it was a picture. It was a camera image. So that might be interesting to see like you know Alex mentioned taking pictures of her artwork that she had done. 324 00:55:11,872 --> 00:55:20,152 Chelsy Hooper: You know that. So that would be a camera image on and then if we, it would be interesting to see what it does. If we hit enhance you know 325 00:55:20,152 --> 00:55:27,052 Chelsy Hooper: Or if that messes up her the way her artwork looks, you just have to try it and say, so I just thought that was interesting, but enhance usually 326 00:55:27,052 --> 00:55:34,762 Chelsy Hooper: improves the quality of it like when you scan. You know, sometimes the outer edges might be a little darker. If you were not taking it good lighting. 327 00:55:34,762 --> 00:55:49,012 Chelsy Hooper: And it would correct that type of stuff. So if you need your scan image to look even better. You can use this enhanced scan option here to do that. So that's, that's a cool idea to 328 00:55:49,012 --> 00:56:02,422 Chelsy Hooper: Optimize PDF is is another option if you are trying to turn in an assignment and of course think canvas, you know, is limited to certain number of megabytes or whatever. 329 00:56:02,422 --> 00:56:11,632 Chelsy Hooper: And it's not taking it because it's too big or if you're trying to send it via email. It's too big. You can use optimize PDF to reduce the file size. 330 00:56:11,632 --> 00:56:22,342 Chelsy Hooper: You can optimize scan pages and you can have advanced optimization. So if you need to really clean up a PDF and make it look really good. Then you can do that. 331 00:56:22,342 --> 00:56:24,682 Chelsy Hooper: And you could compress it as well. 332 00:56:24,682 --> 00:56:29,482 Noel Shorts: We discovered that Canvas is not really built for graphic designers, so 333 00:56:29,482 --> 00:56:36,142 Noel Shorts: Yeah, knowing about the optimization feature would have been really helpful semester. 334 00:56:36,142 --> 00:56:46,192 Chelsy Hooper: Yeah. Yeah, I bet there are other ways you can do it, you know, in some cases, like using maybe like a zip file and stuff like that. But that's kind of a pain and 335 00:56:46,192 --> 00:56:47,602 Chelsy Hooper: Then you're kind of 336 00:56:47,602 --> 00:56:55,402 Chelsy Hooper: counting on the other person to unzip the file properly and get all the files back out the way you wanted it so 337 00:56:55,402 --> 00:57:01,492 Chelsy Hooper: Yeah, so that's a good point. If you're having to design or send something to somebody that's design heavy 338 00:57:01,492 --> 00:57:09,472 Chelsy Hooper: You could you can save as PDF in the which, in the first place compresses, you know, so PDF. In general, makes the file size smaller 339 00:57:09,472 --> 00:57:23,482 Chelsy Hooper: But if sometimes, it still is big, because of the stuff you put on it, then yeah, you could go to this optimized PDF and reduce the file size even more. And that would be helpful. And then your other option is 340 00:57:23,482 --> 00:57:31,432 Chelsy Hooper: If, if your professor would allow you to submit it this way. You could also send it to them as a document cloud link. 341 00:57:31,432 --> 00:57:40,132 Chelsy Hooper: You know, you could do that if you're just working with somebody else like a colleague or or a classroom partner or whatever, something like that. 342 00:57:40,132 --> 00:57:46,852 Chelsy Hooper: You know, then you could share that with them through document cloud instead of trying to download it and then send it or whatever. 343 00:57:46,852 --> 00:57:55,822 Chelsy Hooper: But yeah, it kind of depends on how they how they will accept the files and so yeah I think canvas was limited to something like 10 megabytes. 344 00:57:55,822 --> 00:58:04,702 Chelsy Hooper: Which, you know, and then even PowerPoints. People would be trying to submit PowerPoints. And of course, this can get really huge depending on the pictures you put in them. 345 00:58:04,702 --> 00:58:14,602 Chelsy Hooper: And there is an area within PowerPoint, where you can compress files as well but saving it as a PDF and then optimizing the PDF would probably be best because 346 00:58:14,602 --> 00:58:21,952 Chelsy Hooper: You don't know what version of PowerPoint, they may or may not have or be looking at. And sometimes when you put stuff through canvas. 347 00:58:21,952 --> 00:58:30,202 Chelsy Hooper: Then, and the formatting can get messed up, even though it's legit Microsoft Office and it should work and things like that. 348 00:58:30,202 --> 00:58:40,012 Chelsy Hooper: Putting it in PDF ensures it that it will look the way it does to you, you know, when they receive it. So it's like making it exactly the same. 349 00:58:40,012 --> 00:58:53,932 Chelsy Hooper: Which is really nice. So I'm an online student. Also, and I always submit my stuff. If it's a Word document. I put posted as word and as PDF, because there's been a few times where the formatting has gotten messed up. 350 00:58:53,932 --> 00:58:59,272 Chelsy Hooper: And, you know, they were like, well, you didn't do this right, and I'll say, well, yes I did. 351 00:58:59,272 --> 00:59:07,342 Chelsy Hooper: When it went through the LM s it messed up the formatting. So I consistently always posted Word document. 352 00:59:07,342 --> 00:59:20,452 Chelsy Hooper: You know, and the PDF or the PowerPoint and the PDF, because it's better for them to have it in two ways. You know, than it is you know one way that might have gotten messed up. So yeah, so that's a good point, for sure. 353 00:59:20,452 --> 00:59:30,292 Chelsy Hooper: And then so that is pretty much of our, what would you have done today. And oh, and then finally the very last thing that we didn't go to 354 00:59:30,292 --> 00:59:41,692 Chelsy Hooper: just yet, but I would just want to mention to you is the accessibility. So there is, if you, if that's a need that you have to make your PDFs more accessible. 355 00:59:41,692 --> 01:00:00,562 Chelsy Hooper: We already talked about the best thing is to use one of those Office programs. First, so like word automatically will put those those meta tags in there and things like that. And, but another thing you can do is if you have to post it as a PDF and if you can just post it to 356 01:00:00,562 --> 01:00:15,982 Chelsy Hooper: The LM s as a Word document that's best for accessibility, actually, because the screen readers that they have the accessibility features work best when it's automatically in one of those productivity suites, but 357 01:00:15,982 --> 01:00:21,892 Chelsy Hooper: You can go to accessibility tool in Acrobat 358 01:00:21,892 --> 01:00:30,052 Chelsy Hooper: And you can tell it to auto tag this document, which means it'll take if this came from Word. It has tags in it already. 359 01:00:30,052 --> 01:00:35,872 Chelsy Hooper: And if you tell it to auto tag, it's telling it read those word tags and include those word tags. 360 01:00:35,872 --> 01:00:49,282 Chelsy Hooper: Inside of this document. Also, it's not it's going to do a horrible job of this one because this was like a total scam and has nothing, you know, from word, but it would here. If this was a Word document. It would have the tags here. 361 01:00:49,282 --> 01:00:57,202 Chelsy Hooper: You know, for readability. It would say like table and then like, you know, line one it would say all that stuff for you. 362 01:00:57,202 --> 01:01:04,372 Chelsy Hooper: And so there is some options under accessibility. If you need to, if you have to post something as a PDF 363 01:01:04,372 --> 01:01:15,862 Chelsy Hooper: And and you need to work on making it more accessible to other people, then you can do that, who have have needs and so on and so you know that basically is our 364 01:01:15,862 --> 01:01:26,992 Chelsy Hooper: Is our beginning workshop on the V Acrobat today. And then there's additional resources on the presentation link that Alex posted in the chat. 365 01:01:26,992 --> 01:01:35,662 Chelsy Hooper: Here's one on just getting started with Creative Cloud. If you're interested in the other applications. There's some fantastic tutorials out there. 366 01:01:35,662 --> 01:01:43,612 Chelsy Hooper: There is a handout of all the applications, you get access to and what they do. So that's really handy. 367 01:01:43,612 --> 01:01:54,412 Chelsy Hooper: And these are the shortcut links to those getting started tutorials and the other applications. And of course, we're here to help you in the MD RL as well. So if you guys have questions, moving forward. 368 01:01:54,412 --> 01:02:01,312 Chelsy Hooper: My contact information is listed, you know, on here and you guys also have my contact information through the email. 369 01:02:01,312 --> 01:02:15,352 Chelsy Hooper: And tomorrow you guys will get an email follow up with a recording from today's presentation and feel free to share that. Feel free to view it again, whatever you'd like to do and if you have questions. 370 01:02:15,352 --> 01:02:19,132 Chelsy Hooper: Let me know. And, but I hope today was helpful and 371 01:02:19,132 --> 01:02:22,972 Chelsy Hooper: I'm really glad y'all came today to join. 372 01:02:22,972 --> 01:02:24,131 Chelsy Hooper: The workshop and I know it's a little harder online and that