Information for Faculty

Electronic reserve makes supplementary course material such as test files, class notes, journal articles and other material available in electronic form for online access 24-hours a day. E-Reserve materials can be accessed from the AubieCat E-Reserve Home Page at http://eres.lib.auburn.edu.

The Electronic Reserve System (ERES)

  • The system allows online access by multiple users.
  • Users can view, download, or print materials.
  • Page access statistics are available upon request.
  • Announcements and office hours can be displayed on the course page.
  • Materials can be added at any time during the term.
  • Requestor will be notified when the material has been posted to e-reserve.

Copyright Guidelines

A. Scope:

  • All material placed on e-reserve must fall within the Fair Use guidelines of the U.S. Copyright Act or have written copyright permission from the copyright holder.  
  • E-reserve materials may include short items, generally no more than one chapter or less than 10% of a book, one journal article from a particular issue or no more than 3 articles from a particular volume, one poem from a collected work.  Copyright permission is required for items that do not fall under the above guidelines.  It is the responsibility of the instructor to obtain and supply to the Library written copyright permission from the publisher
  • U.S. Copyright regulations do not permit placing the same copyright protected materials on reserve for more than one term per year without obtaining copyright permission.  It is the responsibility of the instructor to obtain and supply to the Library written copyright permission from the publisher. 

B. Notices and Attributions:

A pass through screen on the ERES system displays the copyright notice as in section 108 of the Copyright Act.

All materials placed on e-reserve must have a full bibliographic citation clearly written or typed on the first page.  A copy of the copyright statement must also be included.

C. Practice:

  • Electronic reserve materials that require copyright permission will not be posted until permission is obtained.
  • It is the responsibility of the instructor to obtain and supply to the Library written copyright permission from the publisher when required. 
  • All copyright protected material will be password protected.The password will be restricted by the instructor to the students currently enrolled in the course. Course passwords must be changed each term.
  • All materials will be archived at the end of the term after the last day of finals. Only personal materials or those materials with copyright permission can be left on e-reserve for more than one term per academic year.

Section 107 of the Copyright Act:

Sec. 107. - Limitations on exclusive rights: Fair use

Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified by that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include -

(1) the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;

(2) the nature of the copyrighted work;

(3) the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and

(4) the effect of the use upon the potential market for or value of the copyrighted work.

The fact that a work is unpublished shall not itself bar a finding of fair use if such finding is made upon consideration of all the above factors

Information For Copyright Permission:

AcqWeb's Directory of Publishers and Vendors

A copyright permission form letter is available online or can be obtained from the Electronic Reserve Desk in the Systems Dept.

Books In Print Publisher Information - Available from our list of online databases.

Links/References:

Auburn University Copyright Regulations

United States Copyright Office

Copyright Issues and Information


Password Protection

Access to e-reserve materials can be limited by password protecting the course page.  All copyright protected material must be password protected.  The password will be restricted by the instructor to the students currently enrolled in the course. Course passwords must be changed each term.


Submission Guidelines

A. General:

To put materials on reserve, faculty members or graduate assistants need to submit their materials and completed e-reserve forms to the E-Reserve desk in the Systems Dept.

Materials should be submitted at least one week prior to class need. At the start of each semester more time should be allowed since this is a busy time for e-reserves. Requests are processed as quickly as possible in the order they are received.

Fill out forms completely and submit with the reserve materials. A Copyright Compliance Form (when applicable) and a Course Information Form must be submitted for each course.  New forms must be submitted every term.  Forms are available at the E-reserve desk.  Printable forms are available online:
E-reserve Request Forms

All materials placed on e-reserve must have a full bibliographic citation clearly written or typed on the first page.  A copy of the copyright statement must also be included.  Items without this information will not be placed on e-reserve.

Requestor will be notified when the material has been placed on e-reserve.  Please wait for this notification before informing students that the material is available.

Original copies will be returned to the submitter by campus mail after the material has been posted to e-reserves.

All materials will be archived at the end of the term after the last day of finals. Only personal materials or those materials with copyright permission can be left on ERES for more than one term per academic year.

Documents longer that 15 pages may be divided into multiple files to facilitate access. 

B. Formats:

1. Electronic Files

Materials may be submitted in the following formats: .pdf (Acrobat), .xls (Excel), .doc (MS Word), .ppt (Power Point), text, .gif, .jpg, and html.

Materials that are already in an electronic format can be submitted on disk or CD-Rom to the E-reserve Desk.

Materials that are already in an electronic format can be emailed to eleresv@auburn.edu.   When e-mailing materials, please include a copy of the required e-reserve forms.

Materials must have a full bibliographic citation clearly written or typed on the first page.  A copy of the copyright statement must also be included.

2. Photocopies

  • Bring copies to the E-reserve Desk.
  • Supply a clean, first generation copy without a black margin.
  • Provide copy with the least possible shadow in spine. To reduce shadowing, turn the book so that the copier light runs down the spine instead of across the spine.
  • Copies should be made using a single page orientation (portrait or landscape).
  • Be sure that all of the text is on the copy.
  • Materials must have a full bibliographic citation clearly written or typed on the first page.  A copy of the copyright statement must also be included.
  • Copies should be supplied on 8 ½ x 11 paper.  Maximum page size is 8 ½ x 14. 
  • Leave at least a ½ inch margin on all four sides.
  • Do not staple.
  • Submit copy without any holes.

3. Books, Journals

Bring the book(s) or journal issue(s) to the E-reserve Desk along with the necessary forms.

Allow an extra 1-2 days of processing time for the e-reserve staff to photocopy the material before it can be scanned and placed on e-reserve.

4. Links

Links to web sites can be added to course pages by providing the complete URL.


Adobe Acrobat

Most electronic reserve files require the use of the Adobe Acrobat viewer. You can download the FREE viewer to see the files.

Directions for downloading the Adobe Acrobat Viewer:

  1. Click on this link "Get Acrobat Reader Free!"
  2. Select the type of platform you Select the type of platform you 
  3. Enter your email address.
  4. Click on the red download button.
  5. A A "Save As"
  6. Close all windows.
  7. Double click on the file you saved to your desktop.
  8. Follow the setup directions.

Questions about Electronic Reserve?

Please contact the Electronic Reserve Desk at eleresv@auburn.edu or (334) 844-1701.


This page is maintained by The Electronic Reserve Desk
Last Updated: Apr 29, 2014